OpenSesame · 1 week ago
Accounting Specialist
United States
Full-time
Remote
Entry, Mid Level
$80K/yr - $90K/yrOpenSesame is a company focused on providing training solutions to enhance employee skills for over 150 Global2000 companies. The Accounting Specialist role involves supporting financial operations, managing accounts payable, payroll, and ensuring compliance with tax regulations while delivering excellent customer service.
EdTechEducationVirtual Workforce
Responsibilities
Independently manage communications with vendors, employees, and customers
Utilize ADP, Ramp, and Bill.com to resolve routine questions and issues
Understand our payroll, AP, and expense workflows
Build strong working relationships with HR, Finance, and operational teams
Independently complete assigned monthly close items within 5 business days
Process employee expense reports within 3 days of receipt
Manage semi-monthly payroll ensuring it is submitted 72 hours prior to payday
Monitor compliance with federal, state, and local tax regulations and reporting timelines
Maintain up-to-date records for employee compensation, deductions, benefits, and garnishments
Submit payroll and expense report data with 100% accuracy
Maintain updated payroll records and transaction history
Publish a monthly reconciliation checklist to ensure consistency
Independently file and reconcile monthly or quarterly sales tax via Avalara
Identify inefficiencies and propose automation or system enhancements
Collaborate cross-functionally to enhance employee support and policy adherence
Provide clear communication to employees regarding expense reimbursements, paychecks, deductions, and benefits
Document gaps or improvement areas in AP and payroll process flow
Deliver accurate sales tax filings and documentation
Propose at least two system/process improvements for review
Finalize payroll and AP response SOPs and share with the team
Prepare, file and reconcile sales tax filings on a monthly or quarterly basis using Avalara
Review & process employee expense reports and virtual card transactions
Act as primary point of contact for AP and payroll-related inquiries
Perform audits to verify the accuracy of sales tax and payroll data and resolve discrepancies
Deliver professional, solution-focused support to teams and vendors to ensure excellent customer service in all financial tasks
Prepare and submit required reports, including tax filings and year-end statements (e.g., W-2s, 1099s)
Stay informed about sales tax and payroll laws and regulations, implementing changes as necessary
Maintain all records in compliance with company policies and legal requirements
Ensure confidentiality and security of employee information at all times
Leverage Salesforce and NetSuite to support financial operations
Qualification
Required
Energetic, proactive, and detail-oriented individual who thrives in a data-driven environment
Experience in accounts payable, payroll, sales tax, and expense management
Ability to provide excellent internal and external customer service
Strong communication skills to handle payroll inquiries and support teammates and partners
Ability to work independently and collaboratively to meet deadlines
Experience with ADP, Ramp, and Bill.com
Knowledge of federal, state, and local tax regulations and reporting timelines
Ability to maintain up-to-date records for employee compensation, deductions, benefits, and garnishments
Experience in preparing, filing, and reconciling sales tax filings
Ability to perform audits to verify the accuracy of sales tax and payroll data
Experience in preparing and submitting required reports, including tax filings and year-end statements (e.g., W-2s, 1099s)
Ability to stay informed about sales tax and payroll laws and regulations
Experience in leveraging Salesforce and NetSuite to support financial operations
Ability to ensure confidentiality and security of employee information
Preferred
Experience in a fast-paced, high-growth environment
Track record of delivering excellent results
Experience in identifying inefficiencies and proposing automation or system enhancements
Experience in collaborating cross-functionally to enhance employee support and policy adherence
Benefits
Professional development
ISOs
Health insurance
401(k) matching
Paid time off
Company
OpenSesame
OpenSesame is an e-learning company that provides online training courses for businesses and employees.
Founded in 2011
201-500 employees
Funding
Current Stage
Late StageTotal Funding
$97MKey Investors
JMI EquityFTV CapitalAltos Ventures
2021-07-22Series D· $50M
2019-05-28Series C· $28M
2016-09-27Series B· $9M
Leadership Team
Don Spear
CEO
Joshua Blank
President (Co-Founder)
Recent News
Company data provided by crunchbase