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Oregon State University · 3 days ago

Research Program Coordinator

Corvallis, OR

Full-time

Hybrid

Mid, Senior Level

$70K/yr - $87K/yr

2+ years exp

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. They are seeking a Research Program Coordinator to provide high-level project management and administration for large or complex externally funded research projects, assisting Principal Investigators with strategic planning and resource management.

EducationNon ProfitUniversities

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Provide high-level support to the PI for day-to-day research project management and act as a thought partner on non-technical matters

Maintain detailed project timelines and track progress on tasks, milestones, and deliverables to enable effective monitoring, revision, and evaluation of project activities

Direct the timely preparation of required reports by gathering and synthesizing contributions from team members and internal/external partners

Manage research team meeting schedules, set agendas, and track action items

Coordinate project personnel hiring and appointment changes in collaboration with internal units

Plan and execute project events such as research collaboration meetings, workshops, and seminars, including agendas, logistics, publicity, outcomes, and follow-up actions

Interpret internal and external policies and procedures to determine and implement appropriate actions, consulting with others as needed

Exercise independent judgment to organize and execute tasks that support research project objectives while aligning with PI priorities

Oversee regulatory compliance issues (e.g., conflict of interest, research security, human subjects research) and direct preparation of related applications, reports, and other documents

Coordinate project onboarding/offboarding for research team members, and provide tools and training as needed

Recommend solutions to programmatic challenges, implement approved changes, develop plans for improvement, and provide assessment of project operations

Monitor budgets, expenditures, and resources to meet research project objectives, ensure compliance, and anticipate future needs. Initiate and track corrections as needed. Prepare regular reports and spending plans

Coordinate and manage subawards, service contracts, large purchases, award changes, and overall fiscal management in partnership with internal units. Follow up to minimize delays and ensure completion

Approve invoices, purchases, and travel expenditures within delegated authority

Build and maintain collaborative relationships with internal and external partners and foster an inclusive work environment

Serve as a primary point of contact for research projects and make independent decisions as appropriate

Develop and recommend team collaboration and communication processes and tools, adapting to PI and project team needs. Share ideas based on best practices and lessons learned

Track and communicate research project metrics and outcomes, and develop outreach and marketing materials (e.g., websites, reports, fact sheets) to promote project accomplishments

Perform other activities as needed on behalf of the College of Engineering

Engage in professional development

Qualification

Budget ManagementResearch AdministrationProject ManagementMicrosoft ExcelEffective CommunicationInclusivity CommitmentOrganizational SkillsInterpersonal SkillsProblem SolvingInitiative

Required

Bachelor's degree in a STEM field, Business Administration, or related field

Two years of experience providing project management, project coordination, and/or advanced administrative support

Strong organizational skills with the demonstrated ability to be proactive, prioritize work across multiple projects, and meet deadlines

Demonstrated ability to interpret, explain, and implement complex information, and to act as a resource to a wide variety of constituents

Effective interpersonal skills to engage and build relationships with internal and external partners

Effective written and verbal communication skills with strong attention to detail

Demonstrated basic experience in Microsoft Excel or other software for numerical calculations, including skills such as cell formatting, sorting, creating formulas, and summarizing data

Demonstrated ability to make independent decisions and recommendations which align with policies

Demonstrated ability to take initiative and lead within the team, unit, or organization

Demonstrated ability to approach setbacks, delays, or difficult interactions with composure and a solution‑oriented mindset

Commitment to fostering and participating in an inclusive work environment

U.S. citizenship or permanent residency, as mandated by federal regulations

Preferred

Five years of experience providing project management, project coordination, and/or advanced administrative support for one or more longer-term projects

Master's degree

Experience balancing work between multiple teams, projects, or supervisors

Demonstrated ability to develop and maintain strong, collaborative relationships that lead to successful project execution and stakeholder satisfaction

Demonstrated ability to perform professional work such as research, presentations, and/or technical writing

Experience in program coordination, research support, budget management, executive leadership support, office management, event planning, facilitation, or similar activities

Demonstrated ability and eagerness to problem solve, implement solutions, and improve processes

Demonstrated intermediate expertise in Microsoft Excel or other software for calculations, including skills such as working with large datasets, creating complex formulas, filtering, tables, drop down lists, conditional formatting, or similar

Experience working in a research setting – OR – Experience working with researchers on sponsored program activities

Experience working in higher education or government

Benefits

Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

Free confidential mental health and emotional support services, and counseling resources.

Retirement savings paid by the university.

A generous paid leave package, including holidays, vacation and sick leave.

Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.