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Ripple Effect · 1 day ago

Administrative Assistant

Arlington, VA

Full-time

Onsite

Entry Level

$24.52/hr - $26.82/hr

3+ years exp

Ripple Effect is an award-winning women-owned consulting company that is seeking an Administrative Assistant to support the National Science Foundation's Office of Legislative and Public Affairs. The role involves managing calendars, correspondence, meetings, document workflows, databases, and stakeholder communications to ensure smooth operations within the team.

Communications InfrastructureConsultingConsumer ResearchDigital MediaEvent Management

No H1B

Security Clearance Required

Responsibilities

Coordinate daily administrative tasks and oversee designated administrative operations to include calendar maintenance

Prepare agendas, presentation materials, meeting requests and meeting minutes, exercising basic formatting skills for a variety of reports, presentations, and spreadsheets

Answer and screen incoming calls and direct calls to appropriate action officer

Maintain email and distribution lists and draft email responses and general correspondence on behalf of the client demonstrating a mastery of basic grammar, spelling, and punctuation skills

Accurately enter information into databases/tracking systems, compile input for and draft/organize a variety of reports, including regular metrics for social media and web traffic, maintain templates and resources for OLPA operations, and generally ensure effective document management

Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders, assisting with processing requests for travel, training, and reimbursements when appropriate

Establish and maintain effective and appropriate working relationships with OLPA contractors and staff

Qualification

Microsoft Office SuiteCustomer serviceWritten communicationVerbal communicationAdministrative experienceMetrics assessmentInterpersonal skillsAttention to detailConfidentiality

Required

High School

3 years' experience

Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint and basic knowledge of Microsoft Office productivity software and collaboration tools such as Microsoft Teams and SharePoint

Customer service attitude and ability to present a positive and professional image to guests and visitors by consistently communicating with a high degree of professionalism, diplomacy and tact

Ability to maintain confidential information

Solid written and verbal communication and interpersonal skills, with attention to detail

Preferred

Prior Administrative Assistant experience in the federal government, particularly NSF or other science agency OLPA

Experience in measuring and assessing metrics to inform strategy

Benefits

Competitive pay

Exceptional benefits

A range of programs that support your work/life balance and personalized preferences

Company

Ripple Effect

Ripple Effect provides professional consulting and exceptional talent for federal, private, and non-profit clients to deliver some of the most crucial policies and programs that shape our nation.

Founded in 2003

Rockville, Maryland, USA

201-500 employees