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Massachusetts Institute of Technology · 2 days ago

Financial Assistant 2

Cambridge, MA

Full-time

Onsite

Entry Level

3+ years exp

Massachusetts Institute of Technology is seeking a Financial Assistant 2 to provide strong financial support for the MIT Sea Grant program. The role involves comprehensive financial duties such as monitoring accounts, reconciling discrepancies, processing purchase orders, and ensuring documentation is accessible for audits.

EducationHigher EducationUniversities

Responsibilities

Provides strong financial support for the MIT Sea Grant program

Performs a variety of comprehensive financial support duties focused on supporting Sea Grant finance functions

Monitors and reconcile accounts on a monthly basis and create projections

Communicate any discrepancies to the finance team, rectify discrepancies in a timely manner

Places orders for staff

Process and reconcile purchase orders and ProCard transactions

Completes travel reports for staff and fellows

Process and reconcile fellowship expenses, travel, and purchase orders

Processes purchase orders, requests for payments, travel vouchers, and journal vouchers in a timely manner

Ensures all back up documentation is collected and accessible for both internal and audit purposes

Clears procurement card transactions for select Sea Grant staff

Ensures all receipts and explanation of charges are promptly collected and cleared before charges are swept

Qualification

Financial services experienceAccounting experienceAnalytical skillsProficiency with financial systemsBachelor’s degree in financeOrganizational skillsRecord-keepingMulti-taskingExperience in academic settingNOAASea GrantInterpersonal skillsTime managementProblem solvingDecision makingVerbal communicationWritten communication