Apply on Employer Site

Berkshire Hathaway HomeServices Florida Network Realty · 1 day ago

Office Administrator

Palm Coast, Florida, United States

Full-time

Onsite

Mid, Senior Level

3+ years exp

Berkshire Hathaway HomeServices Florida Network Realty is a real estate company seeking an Office Administrator to provide administrative support to the branch manager and sales associates. The role involves overseeing office operations, processing listings and sales, and recruiting and training staff while ensuring compliance with company policies.

Real Estate

Responsibilities

Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. (35-45%)

Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. (20-30%)

May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. (15-20%)

Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. (15-20%)

Recruit, train, schedule and supervise office personnel. Act as liaison between staff, managers, and sales associates. Perform supervisory activities, including training, employee safety, selection and development of employees, employee counseling and motivation, and salary administration. Perform annual merit reviews and evaluate subordinates’ job performance. Assist in the preparation and administration of the department budget. Provide backup support for staff as needed. (10-15%)

Coordinate special events, collateral material, flyers, handouts and brochures. (0-5%)

Provide telecommunication support, including notice of phone number changes, coordinate long distance codes with long distance carrier as needed; assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. (0-5%)

Perform any additional responsibilities as requested or assigned. (0 – 5%)

Qualification

Real estate knowledgeMicrosoft Office proficiencySupervisory skillsCustomer service focusProject managementAnalytical skillsHandle stressOral communicationWritten communicationInterpersonal skillsProblem-solvingAttention to detailTeam player