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Russell Tobin · 13 hours ago

Legal Administrative Assistant

Glendale, CA

Contract

Hybrid

New Grad, Entry Level

$38/hr - $41/hr

Russell Tobin is seeking a Clearance Specialist to act as the primary point of contact for clearance requests across a wide range of assets. This role involves coordinating with legal, commercialization, and operations teams to ensure the efficient and accurate completion of approvals, rights clearances, and risk assessments.

ConsultingHuman ResourcesLegalStaffing Agency

Hiring Manager

Anupama Tripathi

Responsibilities

Serve as the central point of contact for asset clearance requests across multiple business and legal stakeholders

Manage and provide guidance on clearance requests, property and talent rights inquiries, and approval obligations

Facilitate global merchandise clearances in partnership with Commercialization, Operations, and Legal teams

Merchandise clearance for assets sourced from television and film properties

Business Affairs clearance requiring talent approval or risk analysis

Legal clearance from a rights and contractual perspective

Intellectual Property clearance involving third-party IP (names, logos, images)

Clearance related to theme parks and experiential properties

Review talent agreements and summarize key terms for executives and business partners

Analyze submissions to determine whether legal clearance is required

Conduct initial clearance reviews using legal restriction charts and prior guidance

Flag potential legal or rights issues for further legal review

Present written analyses and work products to attorneys and executive stakeholders

Track all clearance requests, comments, and approvals using Airtable

Work within rights management systems, databases, and established processes

Manage clearance priorities and deadlines in coordination with Legal and Business Affairs

Act as a consultant during early product development stages to advise on asset collection and metadata requirements

Communicate legal comments and restrictions to requestors, including rewording legal language when necessary

Identify clearance roadblocks and process efficiencies and implement improvements where possible

Gather agenda items and lead weekly Legal/Business meetings

Capture meeting notes and distribute summaries to participants

Assist with review and management of collectibles and other product releases

Review associated marketing and promotional materials

Proactively identify legal, talent, brand, and financial risks with attention to precedent and broader business impact

Qualification

Legal clearance experienceAnalytical skillsOrganizational skillsWritten communicationTime-management skillsPrioritization skillsInterpersonal skillsAttention to detail