Apply on Employer Site

CAP Tulsa · 4 days ago

Accounts Payable Coordinator

Tulsa, OK

Full-time

Onsite

Entry Level

2+ years exp

CAP Tulsa is seeking an Accounts Payable Coordinator responsible for managing day-to-day accounts payable functions. The role includes processing payments, reconciling accounts, preparing tax forms, and maintaining vendor records while ensuring compliance with relevant guidelines.

EducationNon ProfitPrimary EducationTraining

Hiring Manager

Marcus L. Paul

Responsibilities

Accurately process and distribute accounts payable checks, ach payments and vendor paycard payments; which encompasses verifying and reviewing all invoice and payment packets for accuracy, required documents and GL distribution, communicating with internal and external customers to resolve issues related to invoice packets, ensuring all necessary documentation is in place for new vendors, assisting with invoice GL distribution coding to ensure invoice workflow remains consistent

Reconcile various general ledger accounts, which encompasses review and reconciliation of various general ledger accounts as assigned, research and explain accounts variances, prepare journal entries for posting to the general ledger, and prepare cost allocations for various expenses as assigned

Prepare and file 1099 tax forms by required deadlines which encompasses verify year-end vendor balance information for accuracy, prepare the appropriate state and federal tax forms for timely filing of 1099’s based on IRS guidelines, verify all vendors/contractors have a W-9 on file, contacting vendors/contractors for missing documentation, and remaining current on IRS 1099 regulations

Review contractors/vendors for applicable contracts and agreements, working with Legal Services to resolve any concerns

Perform due diligence procedures for new vendors/contractors, communicate with Purchasing staff regarding new vendor/contractor applications, maintain vendor/contract application document storage, maintaining vendor/contractor business category database

Perform administrator functions of the online paycard payment system, including providing customer service to purchasing card holders, monitoring and maintaining vendor/contractor payments, working to resolve system issues with service provider, etc

Process ach payment batch bank upload files for secondary level approval

Perform as backup support for payroll administrator as needed

Maintain assigned month-end and quarterly reports

Perform other duties as assigned or requested

Qualification

Accounts PayableGeneral Ledger Reconciliation1099 Tax PreparationMS OfficeInterpersonal SkillsAttention to DetailOrganizational SkillsConfidentiality

Required

High School Diploma or G.E.D. required

2 years of prerequisite-related work experience

Proven successful interpersonal relationship skills to maintain effective and satisfactory working relationships with intra-department and inter-department staff, vendors, clients, visitors, and contractors

Ability to follow oral and written instructions with ability to read, interpret, and present information efficiently and effectively

Must be able to accurately audit records and ensure compliance with written or oral guidelines

Must maintain strict confidentiality of extremely sensitive data, records, files, conversations, etc

Intermediate MS Office skills

Working knowledge of accounting and budgeting practices

Advanced organizational skills, efficiency skills and excellent attention to detail with a demonstrated commitment to completing assignments on a timely basis