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Inside Higher Ed · 14 hours ago

Administrative Assistant- Bagwell College of Education, Office of Assessment & Accreditation

Kennesaw, GA

Full-time

Onsite

Entry Level

$16.13/hr - $19.23/hr

1+ years exp

Kennesaw State University is one of the 50 largest public institutions in the country, committed to transforming lives through academic excellence and innovative research. The Administrative Assistant will perform various administrative, clerical, and office support responsibilities, assisting assigned leaders and departments in their daily operations.

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Responsibilities

Performs standard administrative duties in support of the assigned department, division, unit and/or location

Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed

Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested

Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact

Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed

Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office

Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval

Assists with records management including filing, correspondence, analyzing data, tracking and archiving files

May maintain department purchasing card (PCard), cash and/or credit card

Qualification

Microsoft Office suiteAdministrative supportCustomer serviceInterpersonal skillsTime managementOrganization skillsProblem solvingCommunication skillsProject managementPresentation skills

Required

High School diploma or equivalent

One (1) year of related administrative, office or clerical experience

Able to utilize standard office equipment and multi-line telephone system

Able to deal with multiple tasks or projects at one time meeting assigned deadlines

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette