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Cohen Seglias · 2 days ago

Experienced Family Law Paralegal/Administrative Assistant

Newark, NJ

Full-time

Onsite

Senior Level

5+ years exp

Cohen Seglias is a mid-sized regional law firm seeking an Experienced Family Law Paralegal/Administrative Assistant with a minimum of 5 years of family law experience. The role involves providing administrative and paralegal support to attorneys, managing client communications, and ensuring the timely completion of legal documents and deadlines.

Consulting

Responsibilities

Manages incoming calls, transferring and taking messages accordingly

Conducts client intake calls to obtain relevant case information with potential clients and compiles detailed notes to provide attorney

Runs conflict checks and opens new matters in system

Sends Client Handbook, upon receipt of signed retainer letter, along with copy of completed retainer

Communicates with clients, opposing counsel and court staff in a courteous and professional manner

Coordinates with attorneys(s) the scheduling of meetings with clients, depositions, etc

Assists clients with completion of Case Information Statement (CIS) in FamilyLaw software by sending client a link and/or manually inputting the information completely and timely

Drafts, edits and finalizes cover letters, CMO’s, Pleadings, Motions, Fee Certifications, Custody/Parenting Plans, Subpoenas, Notices to Produce, Interrogatories, etc. Proofread documents, check spelling and formatting

Exhibits extensive knowledge of e-filing in JEDS and ecourts

Coordinates faxing, copying and mailings, ensuring attachments and exhibits are correctly included

Maintains attorney(s) calendar including all appointments, court deadlines, meetings, and all necessary dates. Maintains and reviews all incoming correspondence, pleadings, etc. and be able to calendar important dates and calculate deadlines for pleading and discovery responses. Reminding attorneys of upcoming deadlines and providing necessary documents in advance

Maintains files which includes: properly filing correspondence, creating and updating pleadings and discovery indexes, creating folders for documents, etc. in the firm’s document management system

Updates firm’s systems with party information, including information regarding representation by attorneys, addresses, etc

Coordinates financial functions: prepares expense reimbursement forms, makes appropriate check requests and notifies appropriate parties when credit card is used for court filings

Follows proper procedures when opening new matters, including conflict checks, engagement letters and completing client intake form

Follows firm’s various standard operating policies and procedures

Qualification

Family law experienceE-filing experienceDocument management systemsMicrosoft Office ProductsPDF editingMultitaskingInterpersonal skillsOrganizational skillsCommunication skills

Required

Minimum of 5 years of family law experience within a law firm

Excellent interpersonal skills

Organizational skills

Attention to detail

Ability to multi-task

Strong computer skills, with working knowledge of Microsoft Office Products

Prior experience with document management systems and docketing software

Must have strong interpersonal and communication skills

Strong organizational skills with ability to multitask effectively

Ability to work effectively with all levels of staff and management

Extensive iManage/document management experience which includes uploading all correspondence, pleadings, etc. received both physically and electronically

Extensive PDF editing experience, including combining documents, inserting cover pages for Exhibits, inserting signatures, etc

High school diploma or equivalent required

Minimum of 5 years of experience as an administrative assistant within a law firm, including family law experience

E-filing experience required

Preferred

Associate's degree preferred

iManage and CoreRelate experience a plus

Paralegal certificate a plus

Company

Cohen Seglias

At Cohen Seglias, strong foundations are built on integrity, decency, and hard work—qualities we bring to every deal we close, every dispute we resolve, every case we try, and every interaction we have with clients, colleagues, co-counsel, and opposing counsel.

Founded in 1988

Philadelphia, Pennsylvania, USA

51-200 employees