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FirstService Residential · 3 days ago

Administrative Assistant (Temporary)

San Diego, CA

Full-time

Onsite

Mid Level

$26/hr - $28/hr

3+ years exp

FirstService Residential is a company that provides professional association management services to residential communities across the United States and Canada. They are seeking a highly organized and proactive Administrative Assistant (Temporary) to support property management and association operations, focusing on customer service, document management, and compliance efforts.

Property ManagementReal Estate

Responsibilities

Answer and direct phone calls and emails professionally, ensuring timely and accurate responses

Assist with front desk operations, greet residents, and provide coverage during colleagues’ breaks or absences

Maintain and update resident records, process ID card, transponders requests and mailbox locks, and manage community website and amenity reservations

Maintain and manage swim lesson process including resident reservations and trainer schedules

Handle administrative tasks such as transcribing letters, processing documents, coordinating meeting minutes, and assisting with newsletters

Maintain accurate records of contracts, insurance certificates, and vendor documentation to ensure compliance with company policies

Support Managers in organizing and scheduling tasks related to reserve studies, budgets, and elections

Assist with financial tasks, including processing receivables, checks, and accounts payable invoices

Help manage resident violations, inspections, work orders, and maintain all administrative files (both digital and hard copy)

Monitor the inventory of keys, transmitters, and other office supplies and reorder, as necessary

Support compliance by ensuring all documents, including governing documents, CC&Rs, and resolutions, are properly managed, scanned, and uploaded to the appropriate systems

Assist in the preparation of reports and maintain safety procedures within the workplace

Qualification

Microsoft OfficeProperty management experienceDatabase softwareOrganizational skillsBilingualCustomer service skillsOffice managementCommunication skillsInterpersonal skillsConfidentiality