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City of Clarksville · 18 hours ago

Administrative Support Specialist

Clarksville, TN

Full-time

Onsite

Entry, Mid Level

$47K/yr - $71K/yr

2+ years exp

City of Clarksville is seeking an Administrative Support Specialist to provide non-routine administrative support to a department. The role involves tasks such as preparing meeting agendas and minutes, tracking budget expenditures, and maintaining files and supplies.

GovernmentInformation ServicesService Industry

Responsibilities

Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials

Prepares meeting agendas and minutes; attends meetings and takes formal meeting minutes; distributes meeting minutes to appropriate individuals

Reviews and corrects a variety of data, confidential records, and information for the department

Organizes and maintains files, including creating and maintaining confidential department/employee files; files documents alphabetically, numerically, or by other prescribed methods

Maintains appropriate office supply levels within assigned area of responsibility and requisitions supplies as needed

Tracks a budget and monitors expenditures

May prioritize and assign work to lower-level staff; monitor the performance of lower-level staff; train staff on work methods and procedures; and participate in staff evaluations

Performs other related work as required

Qualification

MUNISEXECUTIMETimeAttendance SoftwareAccounting ExperienceBudget MonitoringCustomer ServiceRecordkeepingOffice ProceduresDocument PreparationCommunication Skills

Required

High school graduate or GED equivalent

Two (2) years of administrative support experience

An equivalent combination of education and experience sufficient to perform the job's essential duties

Knowledge of modern office procedures and equipment

Knowledge of recordkeeping principles

Knowledge of mathematical concepts

Knowledge of English language, grammar, and punctuation

Knowledge of report preparation techniques

Knowledge of filing systems

Knowledge of basic budgeting principles

Knowledge of customer service principles

Knowledge of computers and related software applications

Skill in maintaining records and files

Skill in preparing meeting agendas and minutes

Skill in preparing specialized documents

Skill in preparing reports

Skill in using proper English, grammar, punctuation, and spelling

Skill in monitoring a budget

Skill in using computers and related software applications

Skill in maintaining confidentiality

Skill in prioritizing and assigning work

Skill in communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction