Career Group · 2 weeks ago
Administrative Support (Contract) | Private Banking
Dallas, TX
Contract
Onsite
New Grad, Entry Level
$29/hr - $29/hrCareer Group is a well-known financial services company seeking a highly organized and proactive Administrative Support professional to join its Private Bank Assistants team. This role involves supporting senior leaders in a fast-paced environment, requiring strong attention to detail and discretion.
ConsultingHuman ResourcesRecruiting
Responsibilities
Provide administrative support in a collaborative environment; flexibly support multiple teams and provide coverage as needed
Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone, video, and in-person meetings
Handle a high volume of incoming calls, taking accurate and detailed messages while interacting professionally with senior leaders and clients
Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and invoices
Arrange internal and client meetings on-site and off-site, including conference room booking, catering coordination, guest registration, and material preparation
Perform general administrative tasks such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad hoc projects
Handle highly confidential and sensitive information with discretion and professionalism
Act as an integral member of the assistant team, maintaining awareness of priorities and support needs
Adhere to compliance requirements and obtain necessary approvals
Qualification
Required
Experience as an Administrative Assistant supporting senior executives in a complex environment; financial services experience preferred
Strong judgment and discretion when handling confidential information
Excellent interpersonal skills and ability to work collaboratively with local and global teams
Ability to remain calm under pressure and manage multiple priorities efficiently
Strong written and verbal communication skills with a professional presence
Exceptional attention to detail and organizational skills
Self-starter with strong anticipation, follow-up, and problem-solving abilities
High degree of integrity, professionalism, and diplomacy
Proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom
Familiarity with expense platforms such as SAP Concur
Positive, team-oriented attitude
Company
Career Group
Career Group is a staffing and recruiting company that provides full-time and temporary placement services.
Founded in 1981Los Angeles, California, USA
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ashley Horn
Executive Assistant to Chief Executive Officer & Chief Medical Officer
Zelda Ordulu
Director of Recruitment & Client Partnerships
Recent News
2025-07-04
Company data provided by crunchbase