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Wake Forest University · 14 hours ago

Administrative Coordinator, Corporate and Foundation Relations (CFR)

Winston Salem, NC

Full-time

Onsite

Senior Level

5+ years exp

Wake Forest University is seeking an Administrative Coordinator for Corporate and Foundation Relations (CFR) to provide exceptional administrative support. The role involves managing the calendar and meeting support for the AVP, overseeing logistical requirements for visits, and serving as a liaison with various administrative points across campus.

EducationHigher EducationUniversities

No H1B

Responsibilities

Provides primary administrative support for the Associate Vice President, CFR, and the office functions at large

Manages the calendar and meeting support for the AVP, Executive Director, and Director, and prepares or updates documents required for upcoming meetings, events, or tasks

Oversees the logistical implementation requirements for upcoming visits, particularly small-group campus visits, and travel conducted by the AVP, Executive Director, or Director. This includes managing calendars, food, nametags, parking, etc

Serves as the primary point of entry for all CFR tasks that need to be recorded in the Deacon Advancement Database (DAD, a Blackbaud product) or ClickUp, related to prospecting, cultivating, proposing, and stewarding CFR gifts and grants

Utilizing DAD, Power BI, and customized reports, prepares the monthly CFR Dashboard, and develops other activity reports as requested. Uses comparable methods and liaises as needed with University Advancement colleagues to support the creation of CFR’s Annual Plan and other documentation

Serves as CFR liaison to administrative points of contact across campus, including in the Offices of the President, Provost, and Deans, to arrange upcoming meetings and events

Attends campus meetings in order to stay up to date on policies and procedures, and shares information as relevant with the CFR team. Takes notes at relevant CFR team meetings

Manages the day-to-day operations of CFR, such as mail and email inboxes, as well as tracking the department’s annual budget and expense reports

Provides organizational support, insight, and suggestions to CFR in regard to file storage, archives, and collateral

Provides assistance with CFR project management, lending support as needed, with particular emphasis on deadline reminders

Develops processes and standardized procedures to help improve CFR operations

Assists the AVP and CFR team in onboarding new staff as appropriate, and other duties as assigned

Qualification

Google WorkspaceBlackbaudPower BIBudget managementProject managementCustomer service orientationInternet researchEffective communicationCritical thinkingTeam collaboration

Required

Associate's degree plus a minimum of five years of experience in a non-profit or academic environment with evidence of specific skills, especially managing timelines, assessing administrative needs, and embracing a customer service orientation relevant to the position

Ability to establish priorities, balance multiple assignments, work under time constraints, meet deadlines and demonstrate flexibility in instances of shifting priorities. A strong sense of accountability

Ability to successfully manage multiple ongoing projects simultaneously, and properly prioritize them by urgency, timelines, etc

Ability to work independently and as part of teams, including diverse professionals in University Advancement and across the university

Possesses an aptitude for critical thinking and problem solving, ability to think strategically about the potential implications of information found and able to make judgment calls as appropriate

Mature judgment in handling sensitive and confidential information

Demonstrated commitment to embracing diversity of all kinds and contributing to an inclusive working and learning environment. Willingness to gain additional insights about oneself and others

Effective communicator; able to work well with all levels of colleagues and to employ verbal, written and visual communication strategies that best serve the purpose at hand

Ability to conduct internet research, compile relevant information, and prepare reports

Strong proficiency in Google Workspace, and a willingness to learn all other relevant software, such as Blackbaud and Power BI, quickly

Knowledge of basic budget management principles

General knowledge of office management techniques and responsibilities

Demonstrated willingness to update skills on a continual basis

Ability to work occasional evening and weekend hours as needed