Haynes and Boone, LLP ยท 16 hours ago
Legal Administrative Assistant (Transactional)
New York, United States
Full-time
Onsite
Mid Level
$95K/yr - $110K/yr
3+ years expHaynes and Boone, LLP is a prominent law firm located at 30 Rockefeller Plaza, New York, serving clients in various sectors including banking and finance, real estate, and technology. The Legal Administrative Assistant will perform full secretarial and administrative duties for attorneys, requiring independent judgment and a thorough knowledge of organizational procedures.
Consulting
Responsibilities
Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports
Performs word processing of drafts, revisions, and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, copy, format, etc
A major component of this position is coordinating meetings, video conferences, appointments and travel plans, and properly receiving clients/guests, as requested
Maintains appointment calendar for attorneys
Copies, distributes, sends (electronically and/or via mail, courier, or express service), files and otherwise handles completed work
Maintains physical and electronic files, and contacts
Transcribes and composes correspondence for client-related matters
Prepares closing binders, as needed
Handles incoming and outgoing mail
Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent, as well as provide overflow assistance when needed
Occasionally may coordinate a courier service to deliver or collect documents for attorney at courthouse or other entities
Performs other related duties as needed or assigned
Qualification
Required
Must have three to five years of experience in real estate law in a mid- or large-sized law firm
Prior experience supporting more than one attorney is required
The legal administrative assistant must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe
The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation
Strong phone etiquette, attention to detail and follow through skills is required
Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice
Must be highly organized and able to successfully multi-task and meet set deadlines
Strong customer service, ability to be flexible and work effectively as part of a team is required
Excellent interpersonal communication, phone and email skills are required
Organizational and follow-up skills are required
The legal administrative assistant should possess a high school diploma
Preferred
Working knowledge and experience with the Firm's technology and applications strongly preferred (DeskSite, Interaction, Chrome River, etc.)
Prior experience handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred
Two years of college or equivalent preferred, but not required
Company
Haynes and Boone, LLP
Haynes and Boone, LLP is an international corporate law firm.
1001-5000 employees
H1B Sponsorship
Haynes and Boone, LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (6)
2023 (2)
2022 (1)
2021 (7)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Brian Gustafson
Partner
Recent News
2025-11-08
bloomberglaw.com
2025-11-05
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