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LanceSoft, Inc. · 6 days ago

Learning Coordinator, WW Commercialization Learning

Lawrence Township, NJ

Full-time

Hybrid

Mid, Senior Level

$35.71/hr - $38.57/hr

5+ years exp

LanceSoft, Inc. is seeking a Learning Coordinator for the WW Commercialization Learning Center of Excellence and WW Medical Learning. This role focuses on enabling operational excellence by managing people, processes, vendors, budgets, and events to support a scalable learning operation.

Information Technology

Growth Opportunities

Responsibilities

Track, analyze, and report budgets; reconcile expenditures and month end variances

Process SOWs, MSAs, POs, renewals; collaborate closely with Finance and Procurement

Maintain dashboards and scorecards, support Compass planning cycles

Coordinate process and tool trainings to uplift vendor and internal compliance

Schedule and coordinate leadership/extended team meetings and quarterly 1:1s

Own agendas, notes, logistics, and conflict resolution; set up webinars/town halls

Lead logistics for training programs and town halls (venue, catering, invitations, readiness, onsite support)

Prepare participant materials, handouts, and onsite packs

Coordinate Workday actions, headcount trackers, access provisioning/deprovisioning

Deliver structured, day one ready onboarding and clean exit deprovisioning

Maintain distribution lists, Teams spaces, and SharePoint repositories

Ensure accurate storage, version control, and accessibility of CoE records

Prepare and lead working sessions; collect feedback; nurture vendor/partner relationships

Coordinate travel bookings, receipts, Concur expense submissions, and visa applications

Support visitor registrations and onsite logistics

Draft internal announcements; track awards/accomplishments

Manage shared mailbox and team calendar with timely, clear responses

Create internal/external correspondence and presentation materials; distribute field/stakeholder communications

Liaise with Congress Excellence; maintain attendee lists; manage registrations and WBS code allocations

Qualification

Project coordinationMicrosoft 365Budget managementVendor managementStakeholder managementOrganizationEvent managementInterpersonal skillsTime managementClear written communicationAttention to detailAdaptability

Required

5+ years project coordination

Proficiency in Microsoft 365 required

Budget, contracts, vendor management

Strong interpersonal skills

Organization and time management

5+ years of project coordination/administration supporting complex, cross functional teams (learning, commercial, medical, or similar). Proven ability to work with limited supervision and handle confidential information

Associate's degree (or equivalent experience)

Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint); expense tools (e.g., Concur); HR/process systems (e.g., Workday)

Strong interpersonal and stakeholder management; organization and time management; vendor and budget process literacy; clear written communication; attention to detail