Monica Vinader · 1 day ago
Norfolk Office & Merchandise Coordinator
Hilton Head Island, South Carolina Area
Full-time
Onsite
New Grad, Entry LevelMonica Vinader is a company dedicated to making sustainable jewelry accessible and affordable. They are seeking a Norfolk Office & Merchandise Coordinator to manage the office environment and product sample warehouses, ensuring they reflect the brand values and meet health and safety requirements while providing administrative support to the New Product Development team.
E-CommerceFashionJewelry
Responsibilities
Ensure the office remains a safe and welcoming environment by managing facility maintenance, health and safety protocols, and daily hospitality requirements. Manage the site maintenance, ensuring building issues are dealt with effectively, in a timely manner, proactively, and within budget, including liaison with external contractors to execute fixes
Responsible for the overall H&S of the site to ensure it's a safe place for people to work and visit, inclusive of regular reviews, H&S servicing appointments, reporting, and organising training
Responsible for the cleanliness of the site and coordination with the cleaning company to ensure they work to a high standard. Along with ensuring general upkeep of the required office aesthetics
Organise all subsistence requirements including snacks, drinks and daily lunch for the team & any visitors. Support in the coordination of office visits (internal and external) to ensure that the office space is fit for purpose and assist with on-the-day hospitality requirements. e.g. site tours, room set-ups etc
Oversee the Holkham site budget tracker to ensure spend is tracked accurately and the assigned budget is adhered to, including forecasting spend and reviewing cost saving opportunities
Maintain the accuracy and accessibility of multiple NPD product sample warehouses through organised storage, regular stock reviews, and rigorous inventory control. Manage the NPD product samples warehouses to ensure our stock levels are accurate and the warehouse is easy to access and usable including stock storage layout, accuracy, and quality
Coordinate movement of stock between warehouses using internal systems and physical organisation
Undertake quarterly stock reviews to ensure inventory reflects our current product range and conduct regular stocktakes
Plan and execute the end of year stocktake for completion across all NPD warehouses in line with business deadlines
Coordinate the end-to-end logistics of incoming and outgoing samples, acting as the primary liaison for couriers, supply partners, and internal teams to ensure timely delivery. Responsible for shipping products / samples for all NPD team members. Liaise with external suppliers and courier companies along with using in-house systems to generate shipment paperwork and organise collections
Receipt in all shipments arriving at the office, including samples from suppliers and distribute to team members in a timely manner
Coordinate quarterly sample shipments to trade partners, including liaison with trade managers regarding requirements and deadlines, along with organising stock and generating shipments
Review and reconcile NPD sample invoices, ensuring timely approval and escalation if required
Provide general administrative support to the wider NPD team to assist with day-to-day activities, alongside specific duties. Raise purchase orders using our in-house system for all NPD sample requirements
Support the supply team by tracking and keeping record of all supplier due diligence requirements
Qualification
Required
Ability to document your authorisation to work in the United Kingdom
Connect & Empower: Communicates Effectively - Ability to act as a clear link between internal teams and external partners, confidently liaising with multiple stakeholders to ensure instructions are understood and issues are resolved quickly, with updates shared in a timely manner
Connect & Empower: Collaborates Proactively - You are a helpful, hands-on team player who approaches a wide remit of responsibilities with a positive attitude, happy to support colleagues across different functions to ensure shared team goals are met
Drive & Deliver: Workflow Management - Highly organised with a keen eye for detail, you are capable of managing logistical processes and administrative tasks efficiently to ensure operations run smoothly and deadlines are consistently met
Drive & Deliver: Focuses on the Right Thing - Proven experience managing multiple priorities in tandem, with the ability to identify urgency versus importance and adjust your focus to remove blockers based on business needs
Grow & Adapt: Embraces Change - Resilient and self-motivated, you thrive in fast-paced environments, quickly adapting to changing requirements and proactively seeking out solutions
Master & Apply: Functional/Technical Expertise - Confident in navigating administrative systems and handling data with accuracy, alongside a practical understanding of operational standards and budget tracking
Preferred
Are hands-on, solutions-focused, and entrepreneurial
Collaborate openly with humility, honesty, and humour
Embrace learning, teaching, and personal growth
Stay resilient, adaptable, and self-motivated in a creative environment
Speak up when you don't know—and act fast to figure it out
Company
Monica Vinader
Official account of the British luxury jewellery brand. Follow us for behind-the-scenes hidden gems and shining style inspiration.
Founded in 2006
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$32.65MKey Investors
Beringea
2016-02-08Private Equity· $28.86M
2013-05-21Series Unknown· $3.79M
2010-10-18Series Unknown
Leadership Team
Kunal Damani
Chief Operating Officer
Recent News
PR Newswire
2025-08-07
Company data provided by crunchbase