Orion Placement · 20 hours ago
Administrative Assistant – Estate Planning Law Firm
Davie, Florida, United States
Full-time
Onsite
Entry Level
$17.50/hr - $17.50/hr
1+ years expOrion Placement is a respected boutique estate planning and probate law firm with a long-standing reputation for client trust and care. They are seeking an Administrative Assistant to serve as the first point of contact for clients and provide general administrative support to attorneys and staff.
Staffing & Recruiting
Responsibilities
Serve as the first point of contact by greeting clients, answering phones, responding to emails, and assisting walk-ins
Manage and route incoming communications including calls, emails, website inquiries, mail, and in-person requests
Coordinate closely with the Client Coordinator to ensure a smooth, welcoming client experience
Prepare documents for signing meetings by printing, reviewing for accuracy, and organizing presentation packets
Scan, process, mail, and maintain executed documents in both digital and physical client files
Maintain office organization, supply inventory, and overall professional appearance
Provide general administrative and clerical support to attorneys and staff
Qualification
Required
Bachelor's degree or 1+ years of administrative, receptionist, or client-facing experience at a law firm
Spanish fluency required
Strong attention to detail and pride in professional presentation
Comfortable using email systems, phones, scanners, printers, and office software
Friendly, dependable, and calm under pressure with strong communication skills
Able to take direction and work collaboratively in a team environment
Benefits
Dental insurance
Paid time off
Retirement plan
Vision insurance
Company
Orion Placement
As a nimble and technology-driven boutique recruiting firm, we are adept at adapting swiftly for success.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Justin Sofman
Co-Founder
Jon Missirlian
Founder
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