Licensed To Count Inc ยท 2 months ago
Administrative Assistant (Part Time/Contract)
United States
Part-time, Contract
Remote
Entry Level
$15/hr - $17/hr
1+ years expLicensed To Count Inc is seeking a Remote Administrative Assistant to coordinate administrative activities and manage various projects. The role involves responding to correspondence, managing schedules, and assisting with bookkeeping and financial documentation.
Accounting
Responsibilities
Respond to correspondence from staff and clients, direct them to the appropriate staff members
Provide clients with necessary information
Assist with managing calendars, scheduling appointments, and coordinating meetings
When requested, prepare agendas used for meetings which at times, you may be requested to attend to record and transcribe minutes of the proceedings
Must be able to create and manage spreadsheets
The ability to work on multiple projects simultaneously while maintaining accuracy
The ability to effectively collaborate with coworkers, clients, and suppliers
Must be able to compose clear and accurate correspondence with clients and inter-company personnel
Create presentations, reports and documents using software and/or digital graphics
Maintaining files on account receivables and updating records as required
Ensuring that clients and/or suppliers are informed of any changes to service agreements and payment options
Archiving financial documentation and updating accounting databases on a monthly or annual basis
At times, you may be requested to arrange travel accommodation for the staff, including coordinating online conferences and meetings
As needed, assist with bookkeeping; preparation of client financial documents such as invoices, tax filings, and monthly client profit reports
Updating management on any financial discrepancies found during tax filing or invoicing duties
Qualification
Required
Requires knowledge and experience in customer service and administrative support
Demonstrated ability to communicate in both written and verbal format to meet position responsibilities
Demonstrated ability to use word processing, database, spreadsheet and graphic computer programs - proficiency in MS Office and Outlook
Personable, positive, and enthusiastic attitude, with capability to deal effectively with all people
High level of accuracy and efficiency in performing job tasks
Proven experience as an Administrative Assistant or a similar role
Ability to work independently and prioritize tasks
Ethical behavior when dealing with sensitive financial information
Willingness to comply with all company, local, state, and federal financial regulations
High School diploma is required
Preferred
At least one year of administrative experience is preferred
More education and experience in accounting, business, administration, or similar are generally preferred
A solid understanding of financial processes such as bookkeeping and tax filing is a plus
Company
Licensed To Count Inc
Established in 2018 as a boutique firm offering accounting, payroll and tax services in New York, New Jersey and Pennsylvania.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Tammy Folk, CPA
CEO & Founder
Company data provided by crunchbase