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Stanford University · 1 day ago

Senior Research Finance Administrator

Stanford, CA

Full-time

Hybrid

Mid, Senior Level

$84K/yr - $134K/yr

5+ years exp

Stanford University is seeking a Senior Research Finance Administrator to manage complex grant awards in the Department of Pathology. This role involves overseeing proposal preparation, financial compliance, and collaboration with various stakeholders to ensure successful project execution.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process

Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations

Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers

Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue

Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides

Manage contract closeout process and audit inquiries; submit final reports and certificates

Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies

Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise

Oversee and review work of other staff. May supervise, train and mentor other staff

Serve as a resource on subject area to principal investigator staff

Qualification

Grant managementFinancial complianceBudget preparationOracle financial applicationsAdvanced ExcelGovernment regulations knowledgeProject managementSupervisory experienceAnalytical skillsCommunication skillsAttention to detailTime management

Required

Bachelor's degree and five years of job related experience, or combination of education and experience

Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS)

Knowledge and ability to understand, interpret, and communicate university policies and procedures

Excellent oral, written, and communication skills

Excellent analytical skills; demonstrated proficiency in Excel and web-based tools

Strong accounting skills; knowledge of accounting principles

Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting

Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications

Expert in project management, including managing international collaborations and complex multi-sub award contracts

Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position

Extreme attention to detail

Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project

Excellent time management and organizational skills

Cardinal Curriculum I and II must be completed to remain in this position

Preferred

Clinical trial financial management experience

Current or previous experience managing sponsored projects in SeRA

Advanced excel management experience

Direct experience in managing industry contracts

Proficient in utilizing Oracle financial applications

Advanced knowledge in utilizing CRISP and PeopleSoft applications

Experience in supervising financial staff

Certified Accountant or Auditor, MBA, project management certification, or similar credential desired

Benefits

Events and program for children, sports camps, tuition options

World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty

Work/life and family-friendly policies and reimbursement

Participation in Stanford’s social responsibility and sustainable programs for a better world

A vibrant university culture that values the uniqueness of each individual

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more