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Town Pump Company · 1 day ago

LEGAL ADMINISTRATIVE ASSISTANT

Butte, MT

Full-time

Onsite

Entry Level

2+ years exp

Town Pump, Inc. is seeking a highly organized Legal Administrative Assistant to support their corporate legal department. This role involves providing comprehensive administrative and legal support, managing day-to-day functions, and ensuring accurate organization of legal files and documentation.

E-CommerceOil and GasRetail

Responsibilities

Process and distribute daily mail, including date stamping and routing

Answer and manage department phone calls, directing inquiries as appropriate

Draft, transcribe, and finalize correspondence, including letters, memos, and pleadings

Maintain calendars for deadlines, meetings, and key events

Copy, scan, and organize legal documents

Coordinate travel arrangements, conference calls, and meetings

Assess departmental needs for equipment, supplies, software, and temporary staffing; coordinate procurement and maintenance of resources

Organize, maintain, and update physical and electronic legal files in accordance with document retention policies, including opening, closing, indexing, and archiving matters

Arrange staff meetings and other departmental events, including preparing agendas and recording minutes when needed

Prepare and distribute reports generated by the Legal Department

Open and track new legal matters

Assemble case files and assist with document production, discovery requests and responses, and investigative support

Coordinate communications with witnesses involved in administrative or litigation matters

Process and manage requests for personnel files from employees and attorneys

Draft, revise, and finalize correspondence as requested

Maintain general file organization and management

Calendar deadlines and reminders for litigation and administrative proceedings

Process legal invoices and maintain accurate invoice tracking

Perform other related duties as assigned

Process incident reports and ban letters

Administer abandoned vehicle documentation

Assist with presenting Legal Department functions during Manager-in-Training and other training programs

Perform additional duties as assigned to support department operations

Cross-train on responsibilities performed by other Legal Department team members

Serve as backup coverage during vacations or other staff absences, as experience and time allow

Qualification

Document management systemsLegal administrative experienceBachelor’s degreeParalegal certificationMulti-taskingOrganizational skillsTime-management skillsWritten communicationVerbal communicationConfidentiality