US Tech Solutions · 1 month ago
MedTech Administrative Business Partner/Executive Assistant
San Bruno, CA
Full-time
Hybrid
Mid Level
$36/hr - $39/hrUS Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand. They are seeking a MedTech Administrative Business Partner/Executive Assistant to support the Chief Medical & Scientific Officer and two additional leaders, providing core administrative support including calendar management, travel coordination, and event logistics.
Information Technology
Responsibilities
Proactively manage complex calendars across time zones
Schedule meetings with adequate prep/travel time and resolve conflicts
Respond promptly to scheduling requests
Optimize long- and short-term calendar planning
Recommend improvements for leadership time allocation
Execute travel- and incidental-related expense activities
Complete expense reports in compliance with T&E policies
Approve expense reports for team members
Review/process invoices and submit purchase orders
Handle logistics for internal/external meetings
Book conference rooms and arrange catering
Confirm attendee lists and meeting room readiness
Prepare meeting materials (agendas, decks)
Assist with note-taking as needed
Plan team dinners or activities
Coordinate domestic and international travel for leaders
Arrange pre-travel requirements (visas, passports, tech support, cultural considerations)
Remain available during travel to resolve issues
Prepare travel agendas and handle post-travel documentation
Plan and execute team offsites, summits, and internal/external events
Qualification
Required
Extensive administrative support experience
Strong multi-calendar and cross-time-zone scheduling skills
Excellent written and verbal communication (email + Slack)
Proficiency in gSuite (Gmail, Calendar, Meet, Docs, Sheets, Slides)
Experience with Concur, Expensify, or similar expense management tools
Familiarity with Egencia or comparable corporate travel booking platforms
Highly organized, detail-oriented, and adaptable in fast-changing environments
Strong prioritization and time-management skills
Professional, courteous, and collaborative interpersonal style
Ability to work independently and with cross-functional teams
Effective problem-solving and ability to handle ad-hoc tasks
Comfort working under tight deadlines and fast-paced conditions
Bachelor's degree or equivalent exp
Preferred
Prior administrative experience supporting medical executives—particularly Chief Medical Officers, or Scientific Officers or similar leadership
Experience working in Big Tech or enterprise-scale Health AI platforms
Company
US Tech Solutions
US Tech Solutions counted among the largest yet the fastest growing staffing firm; all achieved organically.
Founded in 2000
1001-5000 employees
H1B Sponsorship
US Tech Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (9)
2023 (13)
2022 (24)
2021 (18)
2020 (14)
Funding
Current Stage
Late StageLeadership Team
Manoj Agarwal
Chief Executive Officer
Recent News
Kelly Services, Inc.
2025-05-17
GlobeNewswire News Room
2024-12-13
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