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Snell & Wilmer · 16 hours ago

Legal Administrative Assistant Intellectual Property IP

Costa Mesa, CA

Full-time

Onsite

Mid Level

$35/hr - $45/hr

4+ years exp

Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States, is seeking a Legal Administrative Assistant within the Intellectual Property (IP) domain in their Orange County office. This role involves providing comprehensive administrative and organizational support to attorneys, patent agents, and paralegals, managing IP-related documentation, and ensuring deadlines are met while maintaining client communication.

AdviceLegal

Responsibilities

Prepare, proofread, and format IP-related documents, including patent and trademark applications, responses to office actions, and licensing agreements

File patent and trademark applications with the United States Patent and Trademark Office (USPTO) and foreign IP offices as needed

Maintain and organize case files and ensure all documents are stored securely

Monitor and manage critical deadlines, such as filing and renewal dates for patents and trademarks

Coordinate attorney schedules, meetings, and travel arrangements

Serve as a point of contact between attorneys, clients, and external agencies

Draft and manage correspondence, including emails, letters, and memos related to IP matters

Process billing and time entries, ensuring accuracy and compliance with firm policies

Assist in preparing presentations or materials for client meetings

Handle incoming and outgoing mail related to IP matters

Conduct preliminary research on patents, trademarks, and other intellectual property as requested

Ensure compliance with legal procedures and deadlines for IP filings, renewals, and disputes

Use IP docketing software to track and manage IP portfolios

Update and maintain client and matter information in the firm's database

Qualification

IP experienceMicrosoft Office SuiteIP docketing softwareAttention to detailTime-management skillsMultitaskUSPTOPCT filings knowledgeForeign IP processesVerbal communicationWritten communicationOrganizational skills