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City of Chula Vista · 1 week ago

Fiscal Office Specialist (Hourly)

Chula Vista, CA

Part-time

Onsite

Entry, Mid Level

1+ years exp

City of Chula Vista is seeking a part-time Fiscal Office Specialist to perform a variety of fiscal clerical and general clerical duties related to accounting records. The role involves maintaining and processing accounts payable, accounts receivable, and payroll functions within an assigned department.

Government Administration

Responsibilities

Perform a variety of fiscal clerical duties in the preparation, maintenance and processing of accounting records and financial transactions including accounts payable, accounts receivable and payroll functions within an assigned operating department

Maintain the necessary accounting records to support processed transactions related to area of assignment

Reconcile records of area of assignment

Verify accounting entries to ensure accuracy

Process, code, enter and verify numerical or financial data related to area of assignment

Assist in the preparation of technical reports and documentation related to area of assignment

Compile and prepare routine reports

Provide fiscal clerical support to the Finance Department related to assigned department fiscal functions

Research and compile basic technical information related to area of assignment

Respond to questions from assigned department staff regarding area of assignment

Type a variety of written material from rough draft, dictaphone or verbal instructions using word processing equipment as assigned

Act as a receptionist

Screen calls and visitors, and refer inquiries as appropriate

Respond to complaints and requests for information based upon departmental policies and procedures

Compile general information from a variety of sources as requested

Compose routine correspondence independently

Perform general clerical duties including filing, checking and recording information on records, and processing routine requests for information

Participate in the preparation of assigned budget

Perform special projects and studies

Collect and compile routine statistical and financial data for special reports

Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service

Perform related duties as assigned

Qualification

Basic bookkeeping proceduresBasic accounting principlesComputer-based accounting systemMicrosoft ExcelCustomer serviceEffective communicationProblem solving

Required

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying

A typical way to obtain the knowledge and abilities would be one year of responsible clerical, accounting clerical, or administrative/business experience and training equivalent to the completion of the twelfth grade

Knowledge of: basic bookkeeping procedures; basic mathematics; English spelling, usage, grammar and punctuation; modern office practices, procedures and computer equipment

Ability to: intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff; learn financial record keeping principles and practices; learn basic accounting principles; learn to use a computer-based accounting system; collect, compile and verify accounting data; maintain neat and accurate files and records; make arithmetical calculations, postings and comparisons rapidly and accurately; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner

On a continuous basis, sit at a desk and/or stand at a counter for long periods of time

Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less

Benefits

Part-time/temporary employees participate in the Public Agency Retirement System (PARS). This is in lieu of PERS or Social Security (although employees do contribute to Medicare). The City and the Employee each contribute 3.75% of the employee's salary to the PARS.

Part-time/temporary employees shall accrue sick leave pursuant to the Health Workplace, Health Family Act of 2014 (AB 1522).