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State of Florida · 3 weeks ago

GOVERNMENT OPERATIONS CONSULTANT II - 48007000 (BLIND SERVICES)

Tallahassee, FL

Full-time

Onsite

Entry, Mid Level

$45K/yr - $60K/yr

1+ years exp

The State of Florida is seeking a Government Operations Consultant II to work in the Division of Blind Services. This position is responsible for performing independent administrative and program work to support the Florida Rehabilitation Council for the Blind, ensuring compliance with relevant statutes and regulations.

Government Administration

No H1B

U.S. Citizen Only

Responsibilities

Utilize complex office automation equipment, computer software used for word processing, spreadsheets, and managing databases to provide effective and efficient daily business operations

Special deference and attention will be given to the Americans with Disabilities Act (ADA) to assure the maximum accessibility possible regarding location, transportation, interpreters, assistive listening devices and materials in accessible format

Collect and analyze information for DBS staff, FRCB members, and DSO board members

Assist with developing, reviewing and revising guidelines, policies, procedures, management practices, proposed legislation, and related directives

Research and analyze problems and issues arising from management, programmatic and operational practices and the implementation of policies and procedures mandated by the FRCB and the Division of Blind Services

Conduct special studies, inquiries or investigates as necessary

Responsible for knowing and adhering to public notice requirements per Sunshine Law for Full Council meetings

Research, prepare and present research and information during meetings or conference calls

Responsible for knowing and adhering to ADA accommodation requirements

Provides technical assistance and provides assistance with presentations to the FRCB staff

Generates, tracks and maintains records of general correspondences and communications, such as mailings and e-mails to the FRCB members

Arranges for teleconferences and WebEx virtual conferencing as required

Formats, proofreads, photocopies, and distributes reports, policies, correspondences, and other documents, in alternative formats as requested

Prepares and submits timely, complete and accurate appointment recommendations to the Governor’s Appointment Office before August 31st to ensure appointment prior to the first FRCB meeting of the Federal fiscal year

Maintains orientation manual and coordinates initial training to new Council members upon appointment; maintains a current log of all members with contact and other relevant information

Prepares and reviews budget documents and information pertaining to purchasing. Prepares spreadsheets, charts, and reports for budget forecasting and assists with developing the annual FRCB spending plan

The incumbent researches and makes recommendations concerning the items and services to be purchased. Negotiates for the best prices available from MFMP vendors. Initiates and submits MFMP requisitions and change orders and reconciles and receives PO’s in MFMP. Coordinates with vendors to ensure timely delivery of purchased goods and services. Submits vendor invoices to the DBS Financial Payments Section

Arranges FRCB meetings and public hearings coordinating logistics, such as arranging for meeting space, hotel sleeping rooms, interpreter services, assistive listening systems, photocopying meeting agendas and information, and providing meeting information in alternative formats

Make travel arrangements, processes travel requests and reimbursement vouchers for the FRCB staff

Maintains a tracking system for purchasing and travel requisitions, receiving reports, and expenditures

Attends FRCB meetings and takes meeting minutes

Prepares draft reports of meeting minutes from notes or transcription of tapes and distributes the final reports as required

Collects information and investigates subject matter for FRCB Committees, provides analysis and prepares appropriate responses

Provides information to FRCB members and other parties such as community partners, vendors, contractors

Presents analysis, reports, and information to Council Members and FRCB staff at quarterly meetings and conference calls

Maintains archives of files and documentation for the Florida Rehabilitation Council for the Blind including, but not limited to, pertinent policy and procedural manuals; minutes and agendas for all commission meetings; State Plans and Strategic Plans; Administrative Rules; routine correspondence; annual reports, contractual reports and any forms used by the council staff

Other committee support assignments as required

Submit notice of meetings to the Florida Admin Weekly

E-mail Board with meeting notices and reminders

Send out teleconference number and connect the calls

Forward all incoming correspondence to the appropriate Board member

Responds to requests from the Board chair and members as necessary

Qualification

Data collectionAnalysisADA regulationsBudget preparationOffice automation softwareProblem-solving techniquesResearch skillsEffective communicationOrganizational skillsTeam collaboration

Required

A bachelor's degree from an accredited college or university in a field of study reasonably related to business administration, public administration, communication, nonprofit management, hospitality management; or

One to four years of professional and relevant experience in business administration, public administration, communication, nonprofit management, hospitality management, or administrative/office management

Your Candidate Profile (application) must be complete in its entirety

Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida Agency, Any position held by a Florida University, All periods of employment from high school graduation, All periods of current or prior unemployment, Gaps 3 months or more must be accounted for, Any Education, Any Volunteer Experience, Your resume and application must match

Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment

It is unacceptable to use the statement 'See Resume' in place of entering work history

Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications

The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system

If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable

If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process

Knowledge of the methods of data collection and analysis

Knowledge of basic management principles and practices

Ability to be self-motivating and a person capable of setting priorities and assisting in a variety of complex duties

Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of operational and management practices

Ability to organize data into logical format for presentation in reports, documents and other written materials

Ability to conduct fact-finding research

Ability to utilize problem-solving techniques

Ability to work independently

Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities

Ability to plan, organize and coordinate work assignments

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others

Knowledge of the Americans with Disabilities Act (ADA), which includes the rules and regulations

Ability to provide accessible formatted documents

Preferred

A bachelor's or master's degree from an accredited college or university

One (1) to four (4) years' experience in business administration, public administration, communication, nonprofit management, hospitality management, or administrative/office management

Prior experience preparing meeting agendas, working with boards, councils, or commissions, and preparing and securing travel arrangements and meeting locations