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Easterseals Southern California · 1 day ago

Temp Administrative Assistant

US-CA-Irvine

Full-time

Onsite

Senior Level

$23/hr - $23/hr

5+ years exp

Easterseals Southern California is dedicated to enhancing quality of life and access to services for individuals with disabilities. The Temp Administrative Assistant will perform various administrative support activities to ensure the efficient operation of the Behavior Provider Network, while also leading other administrative assistants and facilitating office operations.

CharityNon Profit

Culture & Values

Responsibilities

Leads and provides guidance to administrative assistants within the behavior provider network to ensure the highest quality of service with referrals, assignments, reports, and communications. Hires, trains, evaluates, and counsels administrative assistants, as necessary

Provides support in meeting organization and preparation; sets agenda and takes notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills

Maintains manager’s calendar; organizes and schedules appointments; books travel arrangements as necessary. Submits and reconciles expense reports

Answers and directs phone calls; retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence, memos, letters, faxes and forms

Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports

Aggregates and produces monthly data reports on network provider performance

Coordinates and oversees audit data review as necessary

Performs other duties as assigned

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsCustomer service orientationDecision-makingAttention to detailConfidentialityTeamwork

Required

Requires a High School Diploma, GED, or national equivalent

5+ years of related experience

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), Windows-based applications, databases, and internet usage

Excellent organizational, decision-making, and oral and written communication skills to be able to communicate effectively with all levels of associates, physician's office personnel, and the general public

Ability to assist in efficient office operations, work independently, and as a team member

Ability to maintain customer-service orientation and professionalism in all interactions

Ability to exercise discretion and confidentiality pertaining to the work environment

Ability to prioritize and organize workload and be able to produce high-quality results with meticulous attention to detail

Ability to remain focused and flexible while shifting/changing priorities, heavy workload and tight deadlines

Ability to acquire an understanding of organization and department policies and practices

Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals of Southern California and/or program requirements

Ability to travel locally; maintain driving record in compliance with Transportation Safety Standards; maintain auto insurance and vehicle registration