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Baird · 1 day ago

Meeting Planner

KY-Louisville

Full-time

Onsite

Mid Level

3+ years exp

Baird is a financial services firm seeking a Meeting Planner to manage the planning and execution of meetings and events. The role involves coordinating logistics, maintaining client relationships, and ensuring exceptional service during events.

Financial Services

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Serve as primary client contact; manage requests and communications

Coordinate event logistics: room setup, AV, catering, and materials

Arrange food and beverage using online systems; ensure timely execution

Maintain accurate records, booking files, and event documentation

Build strong client relationships; understand needs and deliver exceptional service

Partner on VIP meetings to provide five-star hospitality experience

Create and manage budgets, proposals, and post-event recaps

Oversee catering operations, vendor relationships, and quarterly menu planning

Ensure conference spaces meet cleanliness and facility standards

Collaborate with AV team for seamless technology during events

Lead planning meetings; communicate changes and resolve operational issues

Identify process improvements and maintain compliance with hospitality standards

Manage staffing and external resources for successful event execution

Complete reports, billing, and additional projects as assigned

Qualification

Event planning logisticsClient-facing skillsOrganizational skillsAV knowledgeCatering managementBudget managementComputer skillsCommunication skillsAttention to detail

Required

3+ years hospitality or event planning

Strong hospitality, service, and computer skills (Word, Excel, Outlook)

Knowledge of AV, catering, food & beverage, event logistics

Ability to learn and use industry-specific software quickly

Familiarity with local hospitality market, caterers, and service providers

Excellent organizational skills; prioritize tasks and meet deadlines effectively

Handle peak workloads calmly; deliver accurate, reliable results under pressure

Maintain professional appearance and dress at all times

Reliable and punctual; consistently arrive on time for shifts

Strong written and verbal communication; attention to detail essential

Flexible schedule; able to work evenings and varied shifts

Stand for long periods; lift up to 50 pounds

Willing to travel regionally; less than 15% travel required

Preferred

Bachelor's degree

Company

Baird

Glassdoor4.3

Since 1919, Baird has guided families, businesses, communities and institutions toward their financial goals.

Founded in 1919

Milwaukee, Wisconsin, USA

5001-10000 employees

http://www.rwbaird.com

H1B Sponsorship

Baird has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (10)

2024 (13)

2023 (6)

2022 (11)

2021 (4)

2020 (5)