Academic Affairs Administrative Assistant jobs in United States
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Virginia Tech · 1 week ago

Academic Affairs Administrative Assistant

positionBlacksburg, VA
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level

Virginia Tech is a comprehensive land-grant institution dedicated to knowledge, discovery, and creativity. The role of Academic Affairs Administrative Assistant involves providing administrative support to various academic leaders, managing records, and assisting in event planning and execution for the Academic Affairs office.

EducationHigher EducationUniversities
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Growth Opportunities
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H1B Sponsor Likelynote

Responsibilities

Meeting coordination
Written correspondence
Proof reading and editing
Phone support
Scheduling coordination and management
Travel arrangements and conference registrations
Agenda management
Purchasing
Notary Public Services
Support student accommodation services
Phone, in-person and written communication with stakeholders (students, student families, faculty, staff, alumni, and the veterinary community)
Data entry, tracking and report generation
Purchasing in Hokie Mart
Travel in Chrome River
Student Immunization Records
Visiting Professor Records
Wage and P14 payments
Reconciliation reports
Aid in planning and execution of all Academic Affairs managed events (including but not limited to DVM Commencement, New Student Orientation, White Coat Ceremony, Student Interviews, Student Immunization Clinics with Schiffert Health Center, Student Service Events)

Qualification

Fiscal experienceMicrosoft Office proficiencyCommunication skillsEvent planning experienceData entryTrackingAttention to detailPrioritize tasksConfidential records managementAnalytical skillsExperience in higher educationSelf-motivated

Required

Previous experience working in a professional office environment
Must have great attention to detail and fiscal skills
Ability to prioritize and manage multiple tasks concurrently
Excellent communication skills
Excellent written and oral communications skills with demonstrated experience working in a professional office environment
Fiscal experience such as working with accounting systems, fiscal processing and reconciliations
Proficiency with software such as Microsoft Office suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat
Commitment to fostering inclusive environments and establishing positive, productive working relationships with diverse groups of constituents
Demonstrated attention to detail and ability to organize, plan, and prioritize work while simultaneously managing multiple tasks
Experience designing and implementing programs, events, and/or educational activities
Excellent analytical skills with the ability to investigate and resolve discrepancies and ensure integrity of data
Ability to handle and maintaining confidential records appropriately
Self-motivated with the ability to work independently

Preferred

Preference given for demonstrated experience working with people in higher education (including students, staff, faculty and administrators)
Event planning experience and familiarity with veterinary medicine, and university and state policies and procedures
Proficiency with or demonstrated ability to learn software systems used at Virginia Tech such as Hokie Mart, Chrome River, QuestionPro or Qualtrics, Docusign, Salesforce, PageUp, Canvas, Doodle or other polling software, Leave & Time Worked Reporting System

Company

Virginia Tech

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Virginia Tech is a public research university that offers a range of academic programs and conducts research across various fields.
dateFounded in 1872
location
Blacksburg, Virginia, USA
people-size5001-10000 employees
web-link
http://www.vt.edu

H1B Sponsorship

Virginia Tech has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (254)
2024 (146)
2023 (124)
2022 (196)
2021 (92)
2020 (81)

Funding

Current Stage
Late Stage
Total Funding
$24.09M
Key Investors
Virginia Innovation Partnership CorporationNational Institute of Food and AgricultureAppalachian Regional Commission
2025-01-16Grant
2024-06-26Grant· $0.59M
2024-02-15Grant· $0.45M

Leadership Team

S
Steven McKnight
Vice President for Strategic Alliances
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David Raymond
Associate Vice President for Security and Identity
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