ServingSchools · 5 days ago
Part-Time HR, Payroll & Benefits Assistant
Saco, ME
Part-time
Onsite
Entry Level
2+ years expServingSchools is seeking a Part-Time HR, Payroll & Benefits Assistant to support the HR, Payroll & Benefits Manager at Thornton Academy. The role involves performing day-to-day human resources, payroll, and benefits functions, including compliance monitoring, employee record maintenance, and assistance with recruitment and onboarding processes.
Education
Responsibilities
Assist with the development of short and long term plans for all areas of human resources. Gather and interpret data for human resources policies and procedures
Assure TA’s compliance with all federal and state regulations and labor agreements, by monitoring and implementing applicable policies and procedures and maintaining records related to payroll and benefits
Assist with staff education related to personnel/employment/training/safety/wellness issues
Assist with the maintenance of employee records and database information
Assist with the Academy’s recruiting, interviewing and hiring program. Collaborate with hiring managers to understand skills and competencies required for openings
Assist with issuing offer letters and maintaining applicant database according to record retention requirements
Assist with preparation and issuance of annual individual employment letters of agreement and maintaining seniority list, per the collective bargaining agreement
Assist with new employee onboarding and orientations. Ensure employees are informed of all pertinent salary & benefit information and are appropriately enrolled in selected benefits. Enter personnel information for new hires into appropriate systems, coordinate with other departments as appropriate
Assist with coordination of employee performance management and appraisal system that drives high performance
Assist with management of salary & benefit programs, including FMLA, for all employee groups and provide updates/communications of programs offered by the Academy
Ensure the Goldbook includes annual updates/communications of benefit programs offered by the Academy
Assist with coordination of all aspects of Workers Compensation
Assist with preparation of bi-monthly payroll
Assist with preparation and filing of all required Federal & State payroll tax returns including: W-2s, 941, ACA, unemployment, and Maine State retirement
Assist with reconciliation of vendor billing related to payroll & benefits
Assist in the preparation of annual external audits for payroll & benefits
Seek to enhance use and functionality of the accounting, payroll and related technology systems
Perform other duties as assigned
Qualification
Required
Bachelor's degree in Business, Human Resources or related field, or appropriate relevant experience
2+ years of experience with human resources administration, payroll and benefits
Excellent organizational/time management skills and attention to detail
Strong analytical and problem solving skills
Excellent written and verbal communication skills
Respect for the extreme confidential nature of the work performed by the Finance Office
Team oriented attitude and ability to work well with faculty, staff, vendors and others
Current and valid CHRC. If lacking, must obtain the Maine Department of Education Criminal History Record Check (CHRC) upon hire
Benefits
Health, dental, vision, and life insurances
Paid vacation and sick leave
403(b) plan
Company
ServingSchools
ServingSchools is an online marketplace providing schools, agencies and job seekers a fast and easy way to find each other.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase