Gandara Center · 3 days ago
Maintenance Administrative Assistant
West Springfield, MA
Full-time
Onsite
Entry Level
$20/hr - $23/hr
1+ years expGandara Center is a community-focused organization offering career pathways in various health services. The Maintenance Administrative Assistant provides essential administrative support to ensure smooth operations within the Maintenance Department, focusing on safety compliance, work order management, and organized record-keeping.
Health CareMental HealthNon ProfitPsychology
Responsibilities
Maintain safety documentation and ensure adherence to health center safety standards
Schedule and track safety inspections and preventive maintenance activities
File incident reports and assist with corrective action documentation
Receive, log, and prioritize maintenance work orders
Update and monitor work order status in the maintenance tracking system
Communicate with maintenance staff and vendors to ensure timely completion of tasks
Schedule preventive maintenance, repairs, and vendor appointments
Coordinate internal maintenance activities and maintain calendars for supervisors
Assist with meeting preparation and take minutes when required
Organize and maintain electronic and hard copy files for maintenance activities
Prepare reports on work order completion, safety checks, and inventory usage
Ensure accurate data entry into maintenance systems
Answer and route calls related to maintenance inquiries
Order and track office and maintenance supplies
Prepare and modify documents including correspondence, reports, and memos
Qualification
Required
Associate's Degree or equivalent experience
1-2 years of administrative support experience, preferably in facilities or maintenance
Proficiency in MS Office (Word, Excel, Outlook, Power Point)
Strong organizational skills and attention to detail
Ability to maintain confidentiality and work in a fast-paced environment
Preferred
Bilingual candidates encouraged to apply
Benefits
Retirement Plan 403(b)
Health, Dental, Vision, Pet and Life Insurance
Paid vacations
Paid holidays
8 discretionary days
Mileage Reimbursement
Career Growth Opportunities
Culturally Diverse population
Clinical Licensing Support
Company
Gandara Center
Gandara Center is a nonprofit group that offers mental health, human and civil rights, psychotherapy, diagnostic assessments and treatment.
501-1000 employees
H1B Sponsorship
Gandara Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (72)
2024 (48)
2023 (47)
2022 (58)
2021 (40)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Luis Colon
Talent Acquisition Business Partner
Melissa Marieb, PHR (she/her)
Sr. Human Resources Business Partner
Recent News
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