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University of New England · 1 day ago

Inventory Control Manager

Portland, ME

Full-time

Onsite

Entry, Mid Level

2+ years exp

The University of New England is seeking an Inventory Control Manager to join their Oral Health Center. This role is responsible for overseeing purchasing, inventory control, vendor relations, and distribution of clinical and simulation materials to ensure efficient supply chain operations.

EducationHigher EducationUniversities

No H1B

Responsibilities

This Inventory Control Manager manages and optimizes inventory operations for the Oral Health Center, ensuring accurate supply levels, efficient workflows, and compliance with safety standards, in collaboration with clinical and academic teams

Lead and manage the Oral Health Center’s dental materials supply chain, ensuring adequate inventory levels, cost-effective purchasing, and timely delivery of supplies

Research and negotiate best pricing for dental materials and equipment to optimize budget and quality

Process weekly orders, request competitive quotes, and prepare accurate purchase orders

Ensure all dental supplies are received and directed to the appropriate location within the building on time and efficiently. Returns items as necessary

Troubleshoot inventory issues, identify solutions for backordered items, and provide timely updates on purchase order status and backorder progress

Prepares invoices for payment processing

Reconcile vendor statements monthly

Generate detailed purchasing and inventory reports for clinical and financial leadership to support data-driven decision-making and budget planning

Maintain Safety Data Sheet log, vendor information, and inventory management database

Collaborate with Inventory Control Assistant to receive and dispense supplies, maintain organized central inventory storage, and ensure consistent stocking of all clinical departments

Coordinate timely and cost effective handpiece and equipment repairs and replacements

Serve as the primary vendor liaison and on-site point of contact for the annual instrument sharpening and replacement event supporting patient care and simulation

Manage vendor communication for annual waterline maintenance testing and replacements

Work closely with the business office to ensure proper accounting of equipment and supplies used in courses

Assist in training of professional staff and provide backup coverage for all inventory tasks

Partner with faculty and clinical teams to ensure adequate supplies and equipment for courses and patient care, proactively identifying and resolving issues to maintain smooth operations

Collaborate with the Director of Clinical Affairs and inventory team to develop and refine inventory control systems to support patient care and simulation exercises, adapting processes as the operation evolves

Other duties as assigned

Qualification

Inventory management softwareVendor relationsDental instruments knowledgeMicrosoft OfficeGoogle SuiteForecasting demandHealthcare experienceOrganizational skillsCommunication skillsAttention to detail

Required

High School diploma with two years of related experience, or a combination of education and experience from which comparable knowledge and skills have been acquired

Ability to make independent judgments and decisions and manage multiple projects and priorities

Proficient in inventory management software

Ability to efficiently operate a computer, printer, calculator, fax machine, copy machine, and telephone

Knowledge of computer applications such as Microsoft Office and Google Suite

Demonstrated ability to maintain a professional, respectful, and clear communication style in all interactions – verbal, written, and electronic

Strong organizational skills and a high level of attention to detail are required to manage complex inventory data

Ability to forecast demand and manage inventory levels

Ability to lift up to 25 lbs