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Cozen O'Connor · 1 day ago

Legal Practice Assistant

New York, NY

Full-time

Hybrid

Entry Level

$80K/yr - $100K/yr

2+ years exp

Cozen O'Connor is one of North America's fastest-growing law firms, offering full-service expertise in litigation and business law. They are seeking a Legal Practice Assistant to support attorneys with various administrative tasks, including managing communications, organizing files, and preparing legal documents.

ConsultingGovernmentLegal

H1B Sponsor Likely

Responsibilities

Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software

Manage attorney phone calls, including receiving/screening calls and setting up conference calls

Proofread all work for both content and context

Make travel arrangements for assigned attorneys

Prepare and submit conflict checks and New Business Intake

Open, organize, prepare and maintain client and office files both in electronic and paper filing systems

Use the Firm's docketing program. Enter all required scheduling and dates in the program

Process assigned attorney weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner

Monitor emails for both self and attorney being supported (as requested by assigned attorney)

Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks

Prepare and submit filings to State and Federal Courts and tribunals, including through electronic filing portals

Prepare and send mass mailings

Maintain client contact lists for marketing events and support marketing endeavors

Submitting vendor invoices and expense reports through Chrome River

Other administrative projects as assigned

Qualification

Litigation experienceFluent in Spanish/PortugueseIManage/DeskSite/WorkSiteMicrosoft OutlookTyping skills 60+ w.p.m.E-filing experienceNew York NotaryDetail-orientedOrganizational skillsProject management skillsOutstanding communicationFlexibility

Required

Must have at least 2 years' legal and/or executive secretarial experience

Fluent in Spanish and/or Portuguese

Proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4. If not proficient, must be able to operate the Firm's software applications on an advanced level within a reasonable period of time

Typing skills of 60+ w.p.m

Detail-oriented with strong organizational skills and the ability to multitask. Strong Project management skills are required

Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally

Experience with efiling in both state and federal courts. Preferred efiling experience in the state of Massachusetts, Connecticut, Rhode Island and New York

Assignments may change from time to time, and flexibility is essential. Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office

Required to be in office at least 3 days per week

High School Diploma or its equivalent required

Preferred

Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, including, but not limited to iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver preferred

New York Notary preferred

Company

Cozen O'Connor

Cozen O'Connor is a full-service firm with nationally recognized practices in litigation, business law, and government relations.

Founded in 1970

Philadelphia, Pennsylvania, USA

1001-5000 employees

https://www.cozen.com

H1B Sponsorship

Cozen O'Connor has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (1)

2024 (2)

2023 (1)

2022 (1)

2020 (1)