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VCU Health · 3 weeks ago

Administrative Staff Specialist - Putney House

Richmond, VA

Full-time

Onsite

Mid Level

4+ years exp

VCU Health is seeking an Administrative Staff Specialist to perform various administrative and secretarial functions for the department. The role involves welcoming visitors, scheduling meetings, and ensuring the reception area is presentable while also coordinating administrative services to support departmental objectives.

Hospital & Health Care

H1B Sponsor Likely

Responsibilities

Welcoming guests/visitors by greeting them in person or by phone and answering or referring inquiries

Provides coverage at front desk

Ensures reception area is tidy and presentable

Directing visitors by maintaining employee directories and giving instructions

Schedules meetings and conference room spaces

Coordinates mail flow, collects and distributes parcels and other mail

Providing oversight of the Putney House parking lot (P-Lot), which entails authorizing usage, monitoring traffic flow, and requesting citations as needed; works closely with VCUPD

Maintaining inventory for hospitality center and other supplies as needed

Providing excellent customer service and completing all assignments, projects, and duties for day-to-day operations in a timely fashion

Performs various clerical duties such as photocopying, faxing, filing, and collating, as needed

Maintaining security by following outlined procedures

Other duties as assigned

The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed

The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department

This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with staff

Qualification

Microsoft OfficeAdministrative experienceCustomer serviceTime managementRecallLogical thinkingProblem solvingAdaptability

Required

Minimum of four (4) years of previous secretarial/administrative work experience in an office setting

Previous experience with Microsoft Office applications and e-mail/calendaring

High School Diploma or equivalent

Preferred

Five (5) years of previous secretarial/administrative work experience in an office setting

Previous experience in an academic health care setting

Associate Degree in Business or related field from an accredited program

Company

VCU Health

Glassdoor3.6

VCU Medical Center is a school. It is a sub-organization of Virginia Commonwealth University.

Founded in 1838

Richmond, Virginia, USA

10001+ employees

https://www.vcuhealth.org

H1B Sponsorship

VCU Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (47)

2024 (32)

2023 (37)

2022 (45)

2021 (44)

2020 (33)