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Universities of Wisconsin · 2 days ago

Administrative Assistant III - Academic Affairs / Provost's Office

Menomonie, WI

Full-time

Onsite

Entry, Mid Level

2+ years exp

The Universities of Wisconsin is seeking an Administrative Assistant III to provide administrative support within Academic Affairs. The role involves managing communications, scheduling logistics, maintaining office supplies, and supporting various administrative functions across multiple units.

Higher Education

No H1B

Responsibilities

Provide comprehensive support and administrative assistance to assigned units

Serve as the first point of contact for assistance and provide basic organization information via phone, in person and through other communication mediums, routing more complex inquiries to appropriate entities

Schedule logistics and secure resources for meetings, conferences, event coordination, travel, and work operations

Maintain the unit space and monitor, stock, order, and inventory office supplies to ensure adequate materials are available for workplace operation, in coordination with direction from the Academic Affairs Accountant

Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

Prepares and audits complex records, edits documents, reviews work done by others and collaborates on special projects and new initiatives

Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Manage computer hardware/software/equipment purchases in accordance with campus policy/procedures; maintain computer inventory and keys audits

Assist with personnel document processing

Liaise for student worker hiring, training, etc

Facilitate recruitments, as needed and in accordance with HR practices and guidelines

Assist with budget-related items:

Reconcile purchasing: p-card, ShopUW, etc

Perform general budgeting: event planning, student worker tracking

Manage the unit(s) website

Assist with event planning and coordination, including workshop/speaker contracting

Assist with program assessment, evaluation efforts, and end of year reporting

Coordinate and maintain training records, databases and track professional development purchasing and activities

Qualification

Administrative supportCustomer serviceOrganizational skillsMicrosoft OfficeAttention to detailJudgementResource managementWeb developmentInterpersonal skillsTeamworkCommunication skills