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Pulmovant · 2 days ago

Executive Assistant, Pulmovant

Boston, Massachusetts

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

Pulmovant is a Roivant-backed clinical-stage biotechnology company developing innovative therapies for patients suffering from pulmonary diseases. The Executive Assistant will provide high-level administrative, communication, and project management support for a team of senior leaders in the clinical trial/program group, while managing complex calendars and logistics for meetings and travel.

Clinical TrialsHealth CareHealth DiagnosticsMedical

Responsibilities

Handle heavy, complex, fluid calendar management, while proactively managing conflicts

Effectively engage with team by staying on top of key topics, areas of focus, and prioritizing appropriately

Handle meeting logistics for conferences, investor, and industry events, coordinating all aspects of participation

Work closely and under the supervision of the Director of Executive Operations, Office of The CEO

Work closely with team to stay well informed of upcoming commitments and responsibilities

Manage sensitive matters with a high level of confidentiality and discretion

Coordinate complex domestic and international travel arrangements, researching required passport, visa requirements, providing detailed itineraries

Prioritize conflicting needs; handle matters expeditiously and proactively, and take projects to successful completion, often with deadline pressures

Work cooperatively with the team of assistants in a positive partnership

Coordinate meeting logistics, conference rooms, remote participant access, catering, and meeting materials

Regularly interface with high-profile professionals on behalf of team

Responsive to emails/texts/phone calls, outside of normal business hours

Track, prepare and submit expenses, invoices and purchase orders, processing in a timely manner

Assist with personal requests as needed

Perform other related administrative tasks as assigned and required

Qualification

Calendar managementProject managementConfidentialityConcurTime managementTech-savvyCommunication skillsProblem solvingTeam-orientedDetail oriented

Required

Bachelor's degree preferred

Minimum of 8-10 years' experience supporting senior level executives preferably in the R&D/Pharmaceutical/Biotech industry, Finance/Investment industry or start-up

Experience in a fast-paced, high-pressure environment

Proactive, positive, energetic, and enthusiastic personality with a can-do attitude

Demonstrate alignment with company values while fostering a positive culture

Flexible and resilient with an eagerness to learn, receptive to constructive feedback

Team-oriented with a collaborative approach

Ability to learn quickly and adapt to change with the skill to shift direction rapidly

Detail oriented with excellent time management and organizational skills

High level of integrity, discretion, professionalism, and confidentiality

Ability to anticipate the needs of the executive, the team, and the company

Ability to work in a fast paced, high-energy environment

Ability to prioritize and manage multiple assignments and responsibilities

Approach challenges with a positive and solutions-minded perspective