Northrop Grumman Australia · 3 weeks ago
Administrative Assistant Level 3 or 4
United States-Florida-Melbourne
Full-time
Onsite
Mid, Senior Level
$23.27/hr - $38.75/hr
4+ years expNorthrop Grumman is a leading company in technological advancements, seeking an experienced Administrative Assistant to support the Global Surveillance organization in Melbourne, Florida. The role involves performing administrative functions, coordinating travel, and managing schedules for the program director and other leaders within the Fleet Sustainment program area.
Defense & Space
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff
Attend staff meetings, publish agendas and follow-up on action items
Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
Manage and/or support special projects as assigned
Provide back-up support for other administrative staff as needed
Greet employees and visitors in a courteous and friendly manner
Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times
Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items
Provide inventory oversight and ordering/purchasing support for office supplies
Qualification
Required
High School diploma/GED with at least 4 years' experience as an administrative assistant or similar
Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Strong interpersonal, communication and organizational skills
Ability to obtain and maintain a DoD Secret security clearance
High School diploma/GED with at least 6 years' experience as an administrative assistant or similar
Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Strong interpersonal, communication and organizational skills
Ability to obtain and maintain a DoD Secret security clearance
Preferred
Active DoD Secret or Top-Secret security clearance
Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
Experience with the paperwork and procedures pertaining to United States Status of Forces Agreements (SOFA)
Experience in planning, coordinating and overseeing catering for corporate meetings
Strong proofreading and document preparation skills
Benefits
Health insurance coverage
Life and disability insurance
Savings plan
Company paid holidays
Paid time off (PTO) for vacation and/or personal business
Company
Northrop Grumman Australia
Northrop Grumman Australia is the Australia-based arm of Northrop Grumman Corporation and committed to generating long-term prosperity, investing in advanced Research & Development, sovereign and exportable Intellectual Property, high-quality jobs and long-term technology leadership across the Commonwealth.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase