Virginia Tech · 5 days ago
Academic Affairs Administrative Assistant
Blacksburg, VA
Full-time
Onsite
New Grad, Entry Level
$45K/yr - $45K/yrVirginia Tech is a comprehensive land-grant institution dedicated to knowledge, discovery, and creativity. The Academic Affairs Administrative Assistant will provide administrative support to the Office of Academic Affairs, coordinating meetings, managing communications, and assisting with records and fiscal management.
EducationHigher EducationUniversities
Responsibilities
Serves as Administrative Support for the Office of Academic Affairs, to include the Associate Dean of Professional Programs, the Assistant Dean of Student Affairs and Admissions, the Director of Student Support, the Director of Assessment, the Office Manager and as administrative support for the Chair of the Curriculum Committee
Serves as receptionist for the Academic Affairs office
Meeting coordination
Written correspondence
Proof reading and editing
Phone support
Scheduling coordination and management
Travel arrangements and conference registrations
Agenda management
Purchasing
Notary Public Services
Support student accommodation services
Phone, in-person and written communication with stakeholders (students, student families, faculty, staff, alumni, and the veterinary community)
Data entry, tracking and report generation
Purchasing in Hokie Mart
Travel in Chrome River
Student Immunization Records
Visiting Professor Records
Wage and P14 payments
Reconciliation reports
Aid in planning and execution of all Academic Affairs managed events (including but not limited to DVM Commencement, New Student Orientation, White Coat Ceremony, Student Interviews, Student Immunization Clinics with Schiffert Health Center, Student Service Events)
Qualification
Required
Previous experience working in a professional office environment
Must have great attention to detail and fiscal skills
Ability to prioritize and manage multiple tasks concurrently
Excellent communication skills
Excellent written and oral communications skills with demonstrated experience working in a professional office environment
Fiscal experience such as working with accounting systems, fiscal processing and reconciliations
Proficiency with software such as Microsoft Office suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat
Commitment to fostering inclusive environments and establishing positive, productive working relationships with diverse groups of constituents
Demonstrated attention to detail and ability to organize, plan, and prioritize work while simultaneously managing multiple tasks
Experience designing and implementing programs, events, and/or educational activities
Excellent analytical skills with the ability to investigate and resolve discrepancies and ensure integrity of data
Ability to handle and maintaining confidential records appropriately
Self-motivated with the ability to work independently
Preferred
Preference given for demonstrated experience working with people in higher education (including students, staff, faculty and administrators)
Event planning experience and familiarity with veterinary medicine, and university and state policies and procedures
Proficiency with or demonstrated ability to learn software systems used at Virginia Tech such as Hokie Mart, Chrome River, QuestionPro or Qualtrics, Docusign, Salesforce, PageUp, Canvas, Doodle or other polling software, Leave & Time Worked Reporting System
Company
Virginia Tech
Virginia Tech is a public research university that offers a range of academic programs and conducts research across various fields.
Founded in 1872
5001-10000 employees
H1B Sponsorship
Virginia Tech has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (254)
2024 (146)
2023 (124)
2022 (196)
2021 (92)
2020 (81)
Funding
Current Stage
Late StageTotal Funding
$24.09MKey Investors
Virginia Innovation Partnership CorporationNational Institute of Food and AgricultureAppalachian Regional Commission
2025-01-16Grant
2024-06-26Grant· $0.59M
2024-02-15Grant· $0.45M
Leadership Team
S
Steven McKnight
Vice President for Strategic Alliances
David Raymond
Associate Vice President for Security and Identity
Recent News
2026-01-06
PhysOrg.com
2025-12-17
Company data provided by crunchbase