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CA Department of Corrections & Rehabilitation · 2 days ago

Office Technician (T)-Associate Warden- ADA

Marin County, CA

Full-time

Onsite

New Grad, Entry Level

$3,829/mo - $4,794/mo

The California Department of Corrections & Rehabilitation is seeking an Office Technician to provide clerical support for the Associate Warden (ADA) Department. The role involves managing correspondence, scheduling, maintaining tracking systems, and ensuring compliance with operational procedures.

Corrections FacilitiesGovernmentHealth CareRehabilitation

No H1B

Responsibilities

Prepare letters, memorandums, and correspondence for the Associate Warden (ADA), and other ADA staff

Maintain the calendar of the Associate Warden (ADA), and schedule appointments

Notify the Associate Warden (ADA) of any changes and/or additions to appointments he/she attends

Respond in a timely manner to inquiries in person and by phone or email regarding SLI scheduling

Maintain a tracking system for assignments, ensuring the Associate Warden (ADA) are alerted to any overdue assignments

Maintain an accurate filing system, prioritizing all work assignments

Collect and track monthly reports, such as adaptive support logs, wheelchair logs, incontinence logs and Captain DPH meeting memos

Complete ADA work orders as needed

Track and maintain a list of ADA accommodation properties

Ensure all DOM Supplements and Local Operating Procedures are updated

Maintain bulletin boards ensuring Declarations of Postings are completed and submitted in a timely manner

Order and maintain supplies for the ADA Department

Maintain an Appeals tracking system for incarcerated people to ensure due process is met

Prepare memorandums for duplication of lost/broken keys

Answer incoming calls, redirecting the caller to the appropriate staff

Open and distribute mail delivered to the ADA Department

Retrieve all mail from the ADA Department

Attend all training, and seminars as needed or required

Performs other related duties as designed

Qualification

TypingClerical supportCalendar managementFiling system maintenanceCommunication skills

Required

Individuals who are eligible for Training and Development assignments may also be considered for this position

Under the direction of the Correctional Administrator (ADA) this position is expected to exercise a high degree of initiative and independence in assuming responsibility for providing clerical support for the ADA Department

Prepare letters, memorandums, and correspondence for the Associate Warden (ADA), and other ADA staff

Maintain the calendar of the Associate Warden (ADA), and schedule appointments

Notify the Associate Warden (ADA) of any changes and/or additions to appointments he/she attends

Respond in a timely manner to inquiries in person and by phone or email regarding SLI scheduling

Maintain a tracking system for assignments, ensuring the Associate Warden (ADA) are alerted to any overdue assignments

Maintain an accurate filing system, prioritizing all work assignments

Collect and track monthly reports, such as adaptive support logs, wheelchair logs, incontinence logs and Captain DPH meeting memos

Complete ADA work orders as needed

Track and maintain a list of ADA accommodation properties

Ensure all DOM Supplements and Local Operating Procedures are updated

Maintain bulletin boards ensuring Declarations of Postings are completed and submitted in a timely manner

Order and maintain supplies for the ADA Department

Maintain an Appeals tracking system for incarcerated people to ensure due process is met

Prepare memorandums for duplication of lost/broken keys

Answer incoming calls, redirecting the caller to the appropriate staff

Open and distribute mail delivered to the ADA Department

Retrieve all mail from the ADA Department

Attend all training, and seminars as needed or required

The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications

You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired

Possession of Minimum Qualifications will be verified prior to interview and/or appointment

If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification

Official transcripts may be required upon appointment

If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position

Candidates who have been withheld may file an appeal with the State Personnel Board

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter

CDCR/CCHCS utilizes E-Verify to confirm candidate's identity and employment authorization