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NEOGOV · 1 day ago

Voter Registration & Elections Specialist I, Part-Time

Cumming, GA

Full-time, Part-time

Onsite

Entry Level

$19.53/hr - $19.53/hr

1+ years exp

NEOGOV is seeking a Voter Registration & Elections Specialist I to ensure eligible voters are registered properly and elections are held accurately and efficiently. The role involves providing administrative and technical services while adhering to various laws and guidelines related to voter registration and elections.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Coordinates and provides administrative, technical, and physical/manual support of both voter registration and election processes within designated timeframes and per established procedures

Adheres to federal, state, municipal and county laws and rules, including but not limited to: the Georgia Election Code, the Ethics in Government Act, the Recall Act of 1989, the National Voter Registration Act of 1993, the Help America Vote Act, the Rules of the State Election Board, directives issued by the Secretary of State’s Office and office policies and procedures. Maintains an understanding of changes to applicable laws and rules

This assignment typically consists of a series of repetitive tasks performed according to specific guidelines and established procedures. While the guidelines are clear and specific on most matters, the employee must interpret confusing and changing guidelines in some areas of election law. Complexity is present in the requirement that the employee must learn changes in guidelines and be able to apply those changes to the task at hand

Employees may be assigned to work on different projects at different times and must be able to adapt to changing assignments within the department

Assignments include, but are not limited to:

Interfacing with the statewide voter registration system to: register voters; process and pre-approve new voter applications; entering application data into a computer; processing deletions, transfers, and changes in voter information; maintaining files of active, inactive, pending, rejected and cancelled applications. Processing absentee ballot requests and returned voted ballots. Merging data into documents; filing; making copies; sending/receiving emails and faxes; processing incoming and outgoing mail and other administrative tasks

Performing Logic and Accuracy testing of voting equipment which includes the testing of each piece of voting equipment to be deployed to a polling place for use in an election; packing carts with voting equipment and polling place supplies; maintaining inventory of equipment and supplies; preparing required recap sheets and forms completed by poll workers each day of voting; visiting polling places and assisting with measurements and the testing of electrical outlets to ensure adequate power supply for voting equipment; creating and updating spreadsheets and documents for each project

Preparing for elections; assisting in preparing and distributing election supplies and equipment to polling locations; preparing and setting up voting booths and equipment for each election; assembling supplies for polling places; assisting poll management with delivery and return of polling place supplies

Processing absentee by mail ballots; mailing and receiving absentee ballot applications, processing absentee ballot applications, mailing ballots, processing returned voted ballots and maintaining records. Ensuring security of ballots and preparing ballots for tabulation. Processing and tabulating voted ballots

Serving in the role of poll worker

Answering poll worker questions and providing instruction and clarification

Answering telephone calls and greeting visitors; ascertaining the nature of business; providing information/assistance as needed

Communicating with others both in oral and in written format in a tactful and accommodating manner. Contacts are typically with voters, the public, fellow employees, supervisors, other departments, County officials, attorneys, vendors, candidates, elected officials, customers, the public, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems

Preparing presentations and projects as assigned by voter registrations and elections leadership team. Maintaining, reviewing and updating departmental webpage and other outreach material and documentation

Preparing and maintaining current and potential lists of poll workers; recruiting new poll workers and polling places; creating poll worker and staff training materials, including power point presentations, manuals and handouts; calculating payroll for poll workers. Arranging poll worker training sessions and attending outreach events to promote voter education and poll worker recruitment

Maintains confidentiality of departmental documentation and issues subject applicable to law. Maintains working knowledge of records retention policy applicable to each area of the department and adheres to said policy

Ability to work in alternating and changing environments: sometimes fast paced and other periods of time that are less demanding

Tasks require the regular and, at times, sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds), pushing, and/or pulling of a heavy wheeled cart. Work is performed in an office, warehouse or polling place requiring mobility. The employee must lift electronic equipment, +/- 50 pounds, and other supplies which occur during elections, testing and maintenance. The employee must possess a high degree of manual dexterity to operate equipment

Performs notarization of documents as needed

Operates departmental assigned motor vehicle and truck

Performs specialized and detail-oriented tasks adhering to strict deadlines

Will be required to work early/late hours and weekends during election times and near voter registration/election deadlines

This classification is designated as a safety sensitive position which is subject to random drug and alcohol testing and any other drug testing methods as stated in policies adopted by Forsyth County concerning drug and alcohol

Aids other employees or departments as needed

Performs other related duties as required

Qualification

Voter registration experienceElections systems knowledgeOffice administrationCustomer serviceRecord/file managementTyping speed 30 wpmNotary Public certification