MarkMedia LLC · 2 days ago
Executive & Personal Assistant
NYC Metro Area
Contract
Hybrid
Entry, Mid Level
$60K/yr - $75K/yr
2+ years expMarkMedia LLC is a global creative content agency that collaborates with investors and mission-driven organizations. They are seeking an Executive & Personal Assistant to support the founder by managing information flow, prioritizing tasks, and ensuring efficient operations for both business and personal matters.
AdvertisingDigital MediaMarketingPhotographyVideo Advertising
Responsibilities
Manage the founder’s inbox, calendar, and scheduling with precision
Draft, organize, and prioritize communications
Track tasks, deadlines, and follow-ups across business and personal priorities
Translate conversations, voice notes, and ideas into clear action plans
Maintain visibility into active projects, commitments, and timelines
Follow up with clients, contractors, and internal collaborators to close loops
Surface blockers early and propose practical solutions
Coordinate logistics related to meetings, travel, shoots, and schedules
Support daily routines and environments that enable high performance
Assist with invoicing follow-ups and basic administrative tracking
Maintain a calm, clean, and professional in-office environment
Use AI tools to summarize information, draft responses, and create clarity
Support onboarding and coordination of freelancers or interns when needed
Provide occasional on-site or shoot-day logistical support (non-creative)
Handle personal and professional errands to maximize efficiency
Drive or coordinate local transportation and logistics when required
Qualification
Required
2–5 years of experience as an executive assistant, personal assistant, or operations support professional
Strong written and verbal communication skills
High comfort managing email, calendars, task systems, and digital tools
Good judgment around confidentiality and discretion
Confidence following up, holding timelines, and closing loops
The ability to stay calm and organized in fast-moving environments
Preferred
Experience using AI tools for organization, summarization, or drafting
Familiarity with agency or founder-led business environments
Benefits
Premium Hudson Yards workspace with gym, lounges, and amenities
Company
MarkMedia LLC
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Mark Thompson
Creative Director and Founder
Company data provided by crunchbase