Hyatt Regency San Francisco Downtown SoMa · 1 day ago
Payroll & HR Coordinator
San Francisco, CA
Full-time
Onsite
Mid Level
3+ years expHighgate Hotels is a leading real estate investment and hospitality management company with a global portfolio of over 400 hotels. The Payroll & Human Resources Coordinator will assist the Director of Payroll & Human Resources with various functions, ensuring accurate and timely paperwork completion and enforcing company policies.
Hospitality
Responsibilities
Administer insurance benefits, explain benefits, assist with completion of enrollment forms, and answer questions
Compile review list and distribute to departments
Compile Turnover Report, copy and distribute
Enter payroll information on computer (wage information, changes)
Conduct prescreening interviews
Respond to unemployment claims, maintain unemployment logbook
Maintain new hire, termination, and transfer and promotion logbook
Audit hours worked in payroll reports for eligibility of benefits
Compile wage surveys
Monitor and maintain Leave of Absence log
Monitor Workman's Compensation claims, complete First Report of Injury and Employers Report of Industrial Injury
Answer questions regarding 401K Plan, vacation and benefits (insured and noninsured)
Maintain complimentary room night log, process employee requests
Prepare and place recruitment advertising
Process paperwork for terminating employees
Schedule Orientation
Assist in Orientation – explain benefits, conduct tour of property
Write articles and take pictures for property newsletter
Assist with special projects; plan employee events (meetings, picnics, parties)
Maintain First Aid log
Must be able to work with and understand financial information and data, and basic arithmetic functions
Must be willing to cross train in other accounting or hotel-related areas
Must be able to prioritize job functions in order to meet deadlines
Must be able to maintain confidentiality of information
Must be able to communicate effectively with other departments to achieve common hotel goals
Utilize and maintain time and attendance systems to process daily, weekly, bi-weekly, semi-monthly and monthly payroll and related information to include, but not limited to, input/export payroll hours; modify payroll information (rates, address, status, etc.); record miscellaneous earnings/deductions, etc
Review and ensure accuracy and appropriateness of all payroll input and output
Monitor, prepare and communicate financial reports in accordance with Highgate Hotel's requirements meeting various due dates; i.e., daily labor, tip, month-end, overtime reports, etc
Prepare tax reports and other regulatory reports as necessary
Monitor and prepare deduction schedules and payments as necessary; i.e., credit union, garnishments, health & welfare, pension and union dues, etc
Ensure proper paycheck distribution for each department periodically
Maintain a working knowledge of current payroll related laws and regulations
Prepare and input all required payroll journal entries
Keep supervisor informed of any unusual events and/or deviations of policies or procedures
Copy and distribute reports as necessary
Respond to governmental inquiries upon receipt
Monitor and maintain timekeeping equipment
Qualification
Required
At least 3 years of progressive Payroll and/or Human Resources experience in a hotel or a related industry; or a 4-year college degree and at least 1 year of related experience; or a 2-year college degree and 2 or more years of related experience
College course work in related field helpful
Familiarity with and knowledge of CA payroll laws are helpful
Flexible and long hours sometimes required
Sedentary work – Exerting up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects
Maintain a warm and friendly demeanor at all times
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner
Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests
Must be able to multitask and prioritize departmental functions to meet deadlines
Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner
Attend all hotel required meetings and trainings
Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel
Maintain high standards of personal appearance and grooming, which include wearing nametags
Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations
Maximize efforts towards productivity, identify problem areas and assist in implementing solutions
Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary
Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives
Benefits
Administer insurance benefits, explain benefits, assist with completion of enrollment forms, and answer questions.
Answer questions regarding 401K Plan, vacation and benefits (insured and noninsured).
Company
Hyatt Regency San Francisco Downtown SoMa
Thoughtful, Attentive Service is in our DNA. A Genuine Tendency Toward Making Everything Just Right.
Founded in 2015San Francisco, CA, US
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase