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University of Florida · 2 weeks ago

Human Resources Generalist II

Gainesville, FL

Full-time

Onsite

Entry, Mid Level

$52K/yr - $65K/yr

2+ years exp

The University of Florida is seeking a Human Resources Generalist II to serve as the primary liaison for recruitment and hiring activities. The role involves managing onboarding processes, payroll administration, and maintaining compliance with university policies while supporting departmental operations and employee training.

Higher Education

Responsibilities

Serve as the primary liaison for all CTSI recruitment and hiring activities for staff, faculty, and OPS appointments

Post positions through PageUp; manage advertisement details, screen for minimum qualifications, and coordinate applicant communication and interview logistics

Facilitate onboarding and offboarding processes, ensuring required documentation, system access, and compliance forms are processed for each employee

Prepare, review, and update job descriptions for accuracy and alignment with university classification standards

Monitor and maintain accurate position and employee records in myUFL, including FTE changes, job codes, and reclassifications as assigned

Track and report on recruitment activity, turnover rates, salary reviews, and other HR-related metrics; generate internal dashboards and summaries

Serve as a resource to supervisors and staff on HR procedures and university policy, providing clarification and guidance on topics such as time reporting, benefits navigation, and employment processes

Assist in tracking performance review completions and coordinate UF Engaged data entry; support managers in documenting and maintaining PIPs and related paperwork

Coordinate the entry, review, and approval of payroll distributions for CTSI-supported faculty, staff, and student appointments

Ensure distributions are properly aligned with budgetary expectations across departments and colleges

Process cost transfers, pay adjustments, and cross-college funding allocations, working closely with finance and grant administration teams

Serve as the primary time approver for CTSI; review and validate leave entries and maintain department-wide leave calendars

Troubleshoot time and payroll discrepancies and work with UF departments and Shared Services to resolve issues promptly

Manage and coordinate the review, update, and archiving of Standard Operating Procedures (SOPs) across CTSI divisions

Maintain tracking systems to ensure SOPs are reviewed annually and meet university compliance standards

Oversee departmental key distribution and collection; track key holder information and ensure secure access control

Support the management of space allocation records and participate in space audits or reporting activities

Act as liaison with facilities for small building maintenance issues and project coordination

Serve as the department’s Training Coordinator, tracking and monitoring employee completion of required university compliance trainings (e.g., HIPAA, Title IX, FERPA)

Coordinate security role conflict resolutions and ensure timely setup and removal of employee system access

Act as the Department Security Administrator (DSA) for user security roles in myUFL; manage requests, monitor internal controls, and facilitate periodic access reviews

Responsible for the maintenance and daily management of the staff software

Manage the technical support for the Center

Provide any necessary access to systems or files

Maintain computer inventory, updating and replacing equipment and supplies as needed

Reviewing all commitments and pay distributions for each project, each semester

Work with the Contracts & Grants office to adjust commitments as necessary

Coordinate effort certification corrections with the department manager and employee

Proxy approver for outstanding certifications for faculty/project PI’s that have left the University and are not available for approval

Troubleshoot any other effort issues that may arise

Partner with program managers to process and track documentation for MD/PhD, KL, and TL trainees and scholars, including: Tuition processing, Stipend payments, Leave of absence approvals, Insurance enrollment and coordination, Appointment letters and Memoranda of Understanding (MOUs)

Qualification

PeopleSoftPayroll timeLaborJ-1H-1 visasMicrosoft SuiteMulti-taskingDetail orientedCommunication skillsOrganizational skills

Required

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience

Preferred

PeopleSoft experience

Knowledge of personnel rules and regulations of the University of Florida

Previous experience in J-1 and H-1 visas

Creating, advertising and hiring positions

Payroll time and labor

Ability to communicate and collaborate with faculty and staff at multiple levels and in diverse fields

Detail oriented, able to multi-task in a fast pace office

Student appointments, insurance, LOA's, stipends, and tuition

Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint, Visio)

Ability to plan, organize and coordinate work assignments independently, with a demonstrated ability to lead and work as part of a team toward organizational objectives

Ability to work independently with minimal supervision

Ability and willingness to work extended hours and varying work schedules (i.e., evenings, weekends and holidays), frequently meet rigid deadlines with limited lead-time, handle concurrent planning and execution of multiple event