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Hope Services · 22 hours ago

Administrative Assistant -Part-time

Gilroy, CA

Part-time

Onsite

Entry Level

$18.50/hr - $21.30/hr

1+ years exp

Hope Services is Silicon Valley’s leading provider of services to people with developmental disabilities and mental health needs. They are seeking an Administrative Assistant to provide comprehensive administrative and secretarial support to multiple programs.

Health CareMental HealthNon Profit

Responsibilities

Typing and clerical work of a varied and specialized nature, including letters, memos, case histories, reports, lists, mailings, etc

Assemble information from various sources and enter information onto a variety of forms and reports (including computer forms) such as purchase orders, invoices, check requests, sub hours, staff attendance, etc. and create additional forms as needed

Maintain and process information and reports required for staff and client payroll, billing and invoicing. Maintain and verify program records, databases and files, i.e., client records, attendance, budget data, office files, staff/personnel records, etc

Attends case review meetings and assures departmental compliance with record development and record keeping procedures and policies

Answer phones, take messages, screen and distribute mail and use a variety of office machines, including computer, printer, copier, fax and calculator

Attend staff meetings and take minutes when requested

Provide clerical support to program staff and participate in agency support staff committee. Monitor and order office supplies and request maintenance or janitorial services

Develop and maintain program handbook and desk procedure manual

Assures completion of special projects as assigned

Acts as a mandated abuse reporter

Perform other duties, as assigned, to insure efficiency of program services