Verda Healthcare ยท 22 hours ago
Receptionist/Office Coordinator
chandler,CA,US
Full-time
Onsite
Entry Level
2+ years expVerda Healthcare is dedicated to improving access to health and wellness services for underserved communities. They are seeking a Receptionist/Office Coordinator to manage front office operations, provide administrative support, and ensure a smooth office environment.
Insurance
Responsibilities
Manages front and back office including but not limited to: opening at 9am PST, locking the doors at 6pm MST, turn on TVs front and break room news/lives
Manage all calls inbound and outbound at the front desk, ensure all calls are transferred to their designated-phone extension
Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
Assures that the office is presentable, assisting with decorating as needed, restocking kitchen
Assures all messages are taken with specifics and are detailed for call back
Greet guests and manage sign in sheet
Daily attendance tracking and maintenance of sign in sheet in case of emergency
Administrative duties as assigned
Makes sure that copy machines are full of printing paper and ink (ink to be replaced by IT or office specialist only)
Check for mail twice daily and distribute accordingly (see mail policy): check the incoming mailbox daily, sort and deliver to each department, postage and send outgoing mail, track in Excel, drop off mail/packages at postal box as needed
Schedules appointments/meetings as needed
Track and keep an ongoing inventory list, ensure optimal use of office equipment, supplies, and inventories through preventive maintenance (stocking and restocking as needed)
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
Coordinate internal and external resources to expedite workflow
Oversee and achieve organizational goals while upholding best practices
Manage incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
Coordinate domestic and international travel arrangements for employees
Maintain filing system, contact database, employee list, and inventory
Order and oversee office supplies and food deliveries for group meetings, and on an as needed basis
While most of your work will be performed in the office, there might be traveling required. The chosen candidate will be the professional face of the company
Assist with onboarding new hires on first day tour and getting acquainted/settled in
Additional projects and tasks as assigned
Qualification
Required
High school diploma required
At least 2 years of recent experience as a front desk, receptionist, or office coordinator
Superb written and verbal communication skills
Strong time-management, organizational and multi-tasking skills
Aptitude for learning new software and systems
Preferred
College degree or 4 years of equivalent experience
Previous success in office management or executive assistance
Experience developing internal processes and filing systems
Experience handling confidential information
Benefits
401(k)
Paid time off (vacation, holiday, sick leave)
Health insurance
Dental Insurance
Vision insurance
Life insurance
Company
Verda Healthcare
VERDA Healthcare is a new Medicare Advantage Plan launched by a passionate, purpose-driven group of experienced healthcare professionals committed to the idea that healthcare should be easily and equitably accessed by all.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
James Kim
Board Member, Co-Founder and Interim CMO
Thinh Tran, MD, MBA
Co-Founder and Board Member
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