Apply on Employer Site

PRO EM National Event Services · 1 day ago

Operations Coordinator

Orlando, FL

Full-time

Onsite

New Grad, Entry Level

PRO EM National Event Services is a company specializing in event services, and they are seeking an Operations Coordinator to manage the administrative side of operations. The role involves contract management, equipment tracking, and ensuring successful event execution through effective communication and organization.

Event Management

Responsibilities

Responsible for the Administrative side of Operations to include opening and closing contracts, making sure prices are accurate, entering in-house equipment orders in POR and assist with contract fulfillment

Follow up with Asset Leads to ensure all equipment has been returned

Communicate with Account Executives regarding any missing equipment

Process a replacement charge, if equipment is not returned within 3 days, and close the contract

Reallocate employees’ hours in Time and Labor by contracts

Lock all contracts daily 48 hours prior to delivery

Enter work orders in the system for all ecology servicing, power refuels, etc

Enter all subrental contracts into POR

Follow up with Dispatch to make sure they are staying on schedule for pickup and returns

Create purchase orders for subrentals, purchases, etc

Reconcile invoices with credit cards statements

Schedules and books travel arrangements for employees

Submit per diem requests to accounting