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MWI Animal Health · 1 day ago

Administrative Assistant I

Pelham, AL

Full-time

Onsite

Entry Level

$23/hr - $25/hr

1+ years exp

Cencora is a company dedicated to creating healthier futures and is looking for an Administrative Assistant I to support their MWI Animal Health business. The role involves various administrative tasks, including managing office files, scheduling appointments, and assisting with departmental projects.

Non-profit Organization Management

Responsibilities

Perform general administrative tasks, including handling mail, typing, filing, and answering phones

Establish and maintain office files; schedule appointments and arrange meeting rooms as needed

Compile information from multiple sources and use it to generate reports

Audit and maintain department-specific reports by identifying errors, inconsistencies, or discrepancies; make corrections and notify appropriate personnel

Ensure department schedules and calendars are accurate and up to date

Update and maintain business information in computer systems and department files

Assist with scheduled and unscheduled departmental projects as needed

Draft and type correspondence and presentations for internal and external distribution

Process personnel and/or payroll information for assigned pay groups or department associates, as applicable

Interact with interdepartmental associates and management to resolve workload issues

Provide backup support for other administrative staff, including managing multi-line phone systems, greeting visitors, and performing receptionist duties

Handle incoming and outgoing calls and respond to inquiries in a professional manner

Support department managers in preparing for meetings

Maintain positive and professional working relationships with associates and management

Comply with all applicable policies, procedures, safety rules, and regulations

Assist with light mailroom duties, including routing mail, supporting project mailings, reviewing deliveries, maintaining inventory, and distributing printed materials, as needed

Assist with light facilities setup and cleanup for office spaces, workstations, and meeting rooms, as needed

Perform related duties as assigned

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookAnalytical skillsOrganizational skillsInterpersonal skillsCommunication skillsAttention to detailProblem-solving

Required

Broad training in fields such as business administration, accounting, sales, marketing, computer science, or related disciplines, typically obtained through completion of a two-year Associate's degree program or an equivalent combination of education and experience

One (1) or more years of directly related experience is normally required

Ability to communicate effectively, both verbally and in writing

Strong interpersonal skills

Demonstrated analytical skills

Strong organizational skills with high attention to detail

Ability to resolve issues quickly and efficiently

Ability to represent a positive and professional image

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Ability to implement processes that support effective and compliant audit practices