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The University of Texas at San Antonio · 23 hours ago

Senior Administrative Associate, Foster Care Initiatives

San Antonio, TX

Full-time

Onsite

Senior Level

$44K/yr - $46K/yr

5+ years exp

The University of Texas at San Antonio is a nationally recognized public research university that serves approximately 42,000 students across various academic programs. The Senior Administrative Associate provides high-level support to executives or departments, managing complex tasks to ensure efficient office operations and providing administrative support to staff and faculty.

EducationHigher EducationUniversities

Responsibilities

Manage and oversee the daily operations to ensure the department or college runs efficiently by optimizing workflows, improving processes, and coordinating with university stakeholders to achieve departmental/college goals using initiative and independent judgement

Provides support for human resources related tasks involving recruitment, onboarding, and ensures a smooth integration process for new employees. Adheres to deadlines set forth by university stakeholders

Communicates clearly and ensures all team members are kept informed by relaying messages, updates, and important information

Supports departmental/college projects by assisting management with timelines, tracking progress, ensures projects align with the main goals

Serves as a lead and coordinates the work of other administrative and support staff. Provides guidance and ensures duties are performed correctly and assists with administrative issues as they arise

Support budget preparation by gathering and compiling information for budget planning. Organize financial records and data sets for budget reporting

Maintain and update departmental calendars, meeting schedules, and appointments. Communicate any changes promptly to avoid conflicts or confusion

Provide administrative support, which includes drafting correspondence, preparing reports, and performing quality control, such as proofreading and editing documents

Performs other duties as assigned