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Michigan State University College of Engineering · 3 days ago

Project/Event Coordinator

East Lansing, MI

Full-time

Hybrid

Entry Level

1+ years exp

Michigan State University College of Engineering is seeking a Project Coordinator for the James Madison College Academy for Civic Education. The role involves coordinating summer programming in American history and civics for high school students and educators, as well as managing project deliverables, budgets, and communication strategies.

Higher Education

Responsibilities

Assist in developing project deliverables on time and within budget

Administer recruitment and application processes for the two programs

Schedule and organize program event details including venues, accommodations, transportation, reimbursements, stipends, for the two programs

Oversee event contracts, payments, and travel arrangements to ensure accurate processing and full compliance with MSU policies

Conduct and analyze pre- and post-program evaluation with a view to assessing efficacy of the programs and revising/improving programming

Assist with grant evaluation/performance report submissions

Handle documentation, all certification for student assistants and faculty for the high school program, development and approval of the MSU required program handbook

Work with participants and faculty to facilitate the programs themselves (in person)

Help to recruit, train, and supervise undergraduate student employees who support summer programming

Work with JMC staff and project faculty to develop communication strategies and campaigns related to the projects; develop, compose, and edit communication materials; oversee implementation of communication plans; conduct evaluations of communication strategies

Manage the project website including web page design, maintenance, and content management

Serve as the primary liaison among vendors, internal MSU departments, and high schools to coordinate and finalize all event details

Monitor project-related budgets and prepare related reports

Oversee grant reporting, ensuring timely submission of financial, progress, and final reports

Monitor grant timelines and deliverables, alerting stakeholders to upcoming deadlines and required actions

Coordinate with finance, procurement, and contract and grants offices to ensure proper processing of contracts, payments, and reimbursements

Qualification

Grant ManagementProject ManagementMicrosoft OfficeEvent CoordinationAnalytical SkillsEducational ProgrammingUS History KnowledgeCommunication SkillsTeam Leadership

Required

Knowledge equivalent to that which would normally be acquired in a four-year college degree in Public Relations, Communications, Business

One to three years of related and progressively more responsible and expansive work experience in a field related to the position including planning and managing special events

An equivalent combination of education and experience

Experience in Microsoft Office, especially Word and Excel

Cover Letter

Resume

Three professional references