Chautauqua Institution ยท 1 day ago
Administrative Assistant (Chautauqua School of Music)/Seasonal Employment
Chautauqua, New York, United States
Full-time
Onsite
New Grad, Entry Level
$16/hr - $17/hrChautauqua Institution is a not-for-profit global convener of dialogue on significant issues through engagement in the arts, education, religion, and recreation. They are seeking an Administrative Assistant to support the School of Music by managing communications, organizing student activities, and assisting with marketing efforts.
CommunitiesCreative AgencyEducationEventsNon ProfitPerforming ArtsTraining
Responsibilities
Assist and coordinate with Manager and Operations Manager as needed especially in Arts Vision
Serve as the first point of contact for students/faculty in the School of Music office
Manage voicemails from the public and respond to calls promptly
Organize and manage student groups and coaches for both chamber music phases
Obtain the weekly program notes for the MSFO concerts and proof for official digital program
Make a daily mail run to the post office and Colonnade
Run errands for and transport guest faculty as needed on the School of Music Golf Cart
Work with Arts Marketing Specialist and Social Media and Content Manager to maintain social pages (assist with scheduling Instagram Takeovers, work in CANVA to design content and prep social calendars)
Qualification
Required
18 years or older with experience working in an office setting
Computer proficiency is required (Microsoft Office) and ability to learn our organization's scheduling system (Arts Vision)
Attention to detail and ability to work as part of a team
Assist and coordinate with Manager and Operations Manager as needed especially in Arts Vision
Serve as the first point of contact for students/faculty in the School of Music office
Manage voicemails from the public and respond to calls promptly
Organize and manage student groups and coaches for both chamber music phases
Obtain the weekly program notes for the MSFO concerts and proof for official digital program
Make a daily mail run to the post office and Colonnade
Run errands for and transport guest faculty as needed on the School of Music Golf Cart
Work with Arts Marketing Specialist and Social Media and Content Manager to maintain social pages (assist with scheduling Instagram Takeovers, work in CANVA to design content and prep social calendars)
Benefits
Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater.
$500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work.
Company
Chautauqua Institution
Chautauqua Institution is a non-profit organization that renders performing arts, lectures, worship, events &recreational activity services.
Founded in 1874
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Amy Gardner, CFRE
Senior Vice President and Chief Advancement Officer
Deborah Sunya Moore
Senior Vice President, Chief Program Officer
Recent News
Buffalo Business First
2025-03-11
2025-02-15
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