Oregon Health & Science University · 1 day ago
Administrative Assistant
United States
Full-time
Remote
Entry Level
$23/hr - $31/hr
1+ years expOregon Health & Science University is seeking an Administrative Assistant for Patient Care Services to enhance operations by providing confidential administrative services. This role involves supporting Nurse Managers and serving as a resource for HR, timekeeping, and scheduling for nursing unit staff.
EducationHealth CareUniversities
Responsibilities
Coordinate annual performance process
Support new hire process by facilitating access requests, new hire paperwork and ensuring all information is complete in employee file and OHSU information systems
Maintain employee files
Monitor compliance and update HR information systems
Process HR actions
Provide standard reports to unit managers and respond to requests for information
Act as liaison with other areas including HR, payroll and ITG
Provide other administrative support as requested by unit managers
Assist manager to ensure accurate time and attendance records of staff
Work with NRM to ensure time and attendance corrections are received
Process historical adjustments and CNI payments
Provide time and attendance management reports to unit managers for review
Enter unit schedule into scheduling system as directed by unit manager
Provide training and support for unit schedulers
Review and post final schedule in the scheduling system
Print and distribute daily assignment sheets
Archive schedules and daily assignment sheets
Process schedule changes in the scheduling system
Ensure vacations are entered into the scheduling system per unit protocol
Qualification
Required
Two years of general office or secretarial experience; OR
An Associate's degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR
A Bachelor's degree and one year of general office or secretarial experience; OR
An equivalent combination of training and experience
Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience
Demonstrated intermediate skill in word processing, using Microsoft Word
Demonstrated intermediate skill in spreadsheet creation and maintenance in Microsoft Excel
Demonstrated excellent customer service skills
Demonstrated excellent verbal and written communication skills
Verifiable time management / multitasking skills
Verifiable dependable work history
Ability to work under tight time frames
Preferred
Bachelor's degree and one year of general office or secretarial experience
Experience with the KRONOS timekeeping and scheduling system
Company
Oregon Health & Science University
OHSU is a health and research university provides patient care, research, education of the next generation of health care.
10001+ employees
H1B Sponsorship
Oregon Health & Science University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (136)
2024 (132)
2023 (121)
2022 (132)
2021 (109)
2020 (103)
Funding
Current Stage
Late StageTotal Funding
$36.6MKey Investors
U.S. Small Business AdministrationNational Institute of Allergy and Infectious DiseasesHyundai Hope On Wheels
2024-09-25Grant
2022-11-21Grant· $4.7M
2022-09-27Grant· $0.3M
Leadership Team
Tarek Salaway
Chief Executive Officer, OHSU Health
Lawrence Furnstahl
Executive Vice President & Chief Financial Officer
Recent News
2026-01-03
Genetic Engineering News
2026-01-03
2025-12-31
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