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Active International · 1 day ago

VP, Project Management

Pearl River, NY

Full-time

Onsite

Director/Executive

$200K/yr - $200K/yr

10+ years exp

Active International is seeking a Vice President of Project Management who will provide strategic leadership and operational oversight for the company’s project portfolio. This role involves establishing standardized methodologies, managing project risks, and ensuring executive visibility through reporting and analytics.

AdvertisingMarketingRetail

No H1B

Responsibilities

Governance & Process Compliance

Define and maintain standardized project management methodologies

Enforce stage-gates, approval flows, and documentation standards

Conduct periodic audits of project plans and deliverables

Ensure teams follow agency-wide compliance, legal, and quality requirements

Portfolio & Pipeline Management

Maintain a consolidated view of all active and upcoming initiatives

Support prioritization based on strategic value, ROI, and capacity

Monitor portfolio-level dependencies and bottlenecks

Oversee the intake process for new projects or campaigns

Risk Management & Health Monitoring

Identify project risks early and maintain a structured risk register

Monitor project health, including schedule, scope, and stakeholder alignment

Escalate issues and propose mitigation or resolution paths

Conduct post-mortems and implement learnings across teams

Reporting, Analytics & Executive Visibility

Provide ongoing portfolio reports to senior leadership

Standardize dashboards for utilization, pacing, risks, change history, and costs

Ensure data integrity across PM, time-tracking, and operational systems

Own configuration and standards for project management tools

AI Expertise: Using currently available or bespoke AI tools to help business units reduce workload, speed time to insights, save money

Qualification

Portfolio ManagementGovernance ModelsAdvanced ReportingProject ManagementJiraAsanaTime-Tracking ToolsPower BIStakeholder ManagementChange LeadershipCommunication Skills

Required

10+ years experience in project, program, or portfolio management, with at least 5 years in a senior leadership or PMO leadership role

Bachelor's degree required; MBA, PMP, PgMP, or equivalent certification strongly preferred

Hands-on experience selecting, configuring, and governing project management and time-tracking tools (e.g., Jira, Smartsheet, Workfront, Asana, or similar)

Demonstrated success establishing enterprise-wide project management frameworks, governance models, stage-gates, and compliance standards

Strong portfolio and pipeline management expertise, including intake, prioritization, capacity planning, and dependency management

Advanced reporting and analytics capabilities, with a track record of delivering clear, actionable dashboards and insights to senior leadership

Exceptional executive communication, stakeholder management, and change leadership skills

Advanced proficiency with enterprise PM platforms including Jira and Asana

Time-tracking, resource management, and utilization systems

Experience with dashboarding tools including Power BI